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What is the best way to save a powerpoint presentation. How to Save a PowerPoint Presentation Correctly

We will save slides as separate images in presentation programs. The saving process is very similar. It is not necessary to use additional programs for this.

Slide as a picture in Microsoft PowerPoint 2007, 2010, 2013, 2016

Click the "File" button (Office in 2007 version), then at the bottom "File Type"

Save the picture by giving it a name and choosing a save location in one of five formats:
.GIF, .JPG, .PNG, etc.

You will also be asked to choose whether to save the current slide or the entire presentation.

A similar result in pictures can be obtained by activating "Export". In addition to the considered options for saving images, you can save the presentation as uneditable pictures. This will not allow you to make changes to the text and other content of the presentation. In this way, its integrity and copyright will be ensured when posted in the public domain.

Saving a slide in LibreOffice Impress

Use the sequence of commands to save: File - Export - File Type (in picture format. That is, very similar to PowerPoint.

Ashampoo Presentations - picture

Thus, each of the presentation preparation programs discussed allows you to make a slide in picture format. In addition, you can follow the classic path, creating screenshots (snapshots) of the screen. The advantage of this latest approach to creating images is the ability to take a picture of only the desired part of the screen. But working with a large number of slides is quite tedious.

Pictures from slides online

Google Slides also allows you to save selected slides as images. There is no way to quickly save all slide images.

PowerPoint Online does not have this feature. Therefore, to save a slide picture, you need to take a screenshot or first download the presentation to your computer. After saving, you can then work in regular PowerPoint.

Convert a slide to a picture in PowerPoint 2013

This is especially true for those who use version 2007 - it uses new collection fonts, many new visual effects and animations not supported in previous versions. Unfortunately, if saved incorrectly, all this may become inaccessible. And at the same time, 2007 knows how to protect so that none of the above is lost! How? Read below.

So, let's look at the most common mistakes and learn to avoid pitfalls.

1. How do we usually save a presentation?

Well known as - menu file-save...Oh, there is no file menu. To save, press the button "Office"(round button on the left top corner) and select "Save". It would not be worth writing about this if not for one “but”. In what format are you going to save the presentation? Default Microsoft saves the presentation in a file with the .pptx extension. This is an internal format Power Point 2007 .

It has two unpleasant features for us. First, if you try to read this file on a computer that does not have Microsoft Office 2007, then you won’t succeed. Office 2003 cannot read this format (however, it can be taught, but more on that elsewhere). The second reason is less obvious, but, in my opinion, it is no less important.

Try saving the presentation, and then open it by double-clicking on the file icon. What will happen? That's right - Microsoft Office Power Point 2007 will launch (if it is installed on your computer) and open... The Power Point editing window. Of course, you know that you can start the show by pressing the F5 key. But imagine the situation. You are speaking at a major event. You have prepared a presentation designed to show all the achievements of your work, the presentation should “kill” everyone present with its stunning design and finely tuned animations that reveal the features of your work just in time...

But instead, listeners see... the inside out, the working kitchen of your project! In my opinion, this is absolutely unacceptable. This is a clear example of unprofessionalism. Unfortunately, few of our lecturers feel that their work is akin to the work of an artist. There are no small details here. People are greeted by their clothes, and the way you start a presentation leaves a strong imprint on the content.

Small lyrical digression. Recently, exactly this example of unprofessionalism was shown by Microsoft employees at the “Day non-profit organizations Microsoft “When an employee of this company, in front of the amazed listeners, couldn’t find a better way to return to the previous slide than to go into editing mode, select the desired slide, and show it to everyone. Moreover, he performed this operation ten times during his report. In my opinion, he admitted his own lack of professionalism. “What is it - people are gobbling it up.” He doesn't grab it.

At the same time, it is saved in a special .ppsx format, which, when double-clicking on the file, automatically starts showing the presentation.

However, this method only works when Microsoft Office 2007 is installed on the computer on which the presentation will be shown.

2. How to save Power presentation Point to be absolutely sure that it will be shown on any computer?

Oddly enough, this particular feature is implemented very well in Microsoft Office Power Point 2007. And it’s even more surprising that very few people take advantage of this opportunity.

The fact is that Power Point allows you to bring together all the resources necessary to display a presentation (fonts, media files, and even a projector, which allows you to show the presentation even on a computer that does not have Microsoft Office installed) and save it in one folder. In order to do this, select the “Publish” command in the Main Menu, and then “Prepare for CD”.

Don't let the word "CD" confuse you - you can prepare a selection in any folder on your computer.

Simply enter the location in the following box:

In the first window we indicate “Copy to folder...”, and in the second, which will open after clicking the button, we indicate to which folder we are copying all the files.

Don't forget to specify that you want to include all associated files in the package (just answer "Yes" when asked) - this will give you a completely self-contained package where you just need to run the play.bat file to show the presentation.

At the same time, you don’t have to think at all about whether Microsoft Office Power Point is installed on your computer or not, whether certain “tricky fonts” are installed or not installed - “I carry everything I own with me!”

By the way, if you carefully look at the contents of the folder, you will see the source file with your presentation - and in the Office 2003 presentation format! So you can also modify this file, even in older versions of Office.

So from all sides this is the right decision.

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This time it's about How to save a PowerPoint presentation so that it doesn't get distorted when viewed on another computer. This is especially true for those who use the 2007 version of Power Point - it uses a new collection of fonts, many new visual effects and animations that are not supported in previous versions. Unfortunately, if saved incorrectly, all this may become inaccessible. And at the same time, Power Point 2007 can protect so that none of the above is lost! How? Read below.

So, let's look at the most common mistakes and learn to avoid pitfalls.

1. How do we usually save a presentation?

Well known as - menu file-save... Oh, in Microsoft Office 2007 no file menu. To save, press the button "Office"(round button in the upper left corner) and select "Save". It would not be worth writing about this if not for one “but”. In what format are you going to save the presentation? Default Microsoft Office Power Point 2007 saves the presentation in a file with the .pptx extension. This is an internal format Power Point 2007.

It has two unpleasant features for us. Firstly, if you try to read this file on a computer that does not have Microsoft Office 2007 installed, you will not succeed. Office 2003 cannot read this format (however, it can be taught, but more on that elsewhere). The second reason is less obvious, but, in my opinion, it is no less important.

Try saving the presentation, and then open it by double-clicking on the file icon. What will happen? That's right - Microsoft Office Power Point 2007 will launch (if it is installed on your computer) and open... Power Point editing window. Of course, you know that you can start the show by pressing the F5 key. But – imagine the situation. You are speaking at a major event. You have prepared a presentation designed to show all the achievements of your work, the presentation should “kill” everyone present with its stunning design and finely tuned animations that reveal the features of your work just in time...

A small lyrical digression. Recently, exactly this example of unprofessionalism was shown by Microsoft employees at the “Microsoft Nonprofit Organizations Day” conference, when an employee of this company, in front of the amazed listeners, could not find a better way to return to the previous slide than to go into editing mode, select the desired slide, and show it to everyone . Moreover, he performed this operation ten times during his report. In my opinion, he admitted his own lack of professionalism. “What is it - people are eating it up.” He doesn't grab it.

At the same time, it is saved in a special .ppsx format, which, when double-clicking on the file, automatically starts showing the presentation.

However, this method only works when Microsoft Office 2007 is installed on the computer on which the presentation will be shown.

2. How to save a Power Point presentation to be absolutely sure that it will be shown on any computer?

Oddly enough, this particular feature is implemented very well in Microsoft Office Power Point 2007. And it’s even more surprising that very few people take advantage of this opportunity.

Don't let the word "CD" confuse you - you can prepare a selection in any folder on your computer.

Simply enter the location in the following box:

In the first window we indicate “Copy to folder...”, and in the second, which will open after clicking the button, we indicate to which folder we are copying all the files.

Remember to specify that you want to include all associated files in the package (just answer “Yes” when asked) - this will give you a completely self-contained package in which you just need to run the play.bat file to show the presentation.

Hello friends!
How to save a PowerPoint presentation correctly is a question that often arises.
It's actually simple: once your PowerPoint presentation is ready, just select the file type, depending on the purpose of the presentation.
But first, click File - Details - Convert - why this is done, you can read here.

Also, if necessary, click “Protect Presentation” and select the desired action.

It's also a good idea to run Issue Search to see what problems people viewing your presentation on other devices might encounter.
Now that the presentation is finalized, you can save it.

2. If this is a task file, for example, here’s a test:

or this postcard,

– select the file type – PowerPoint demo *pps. There is a small nuance here - so that the presentation does not open in full screen, in the “Slide Show” section - on the “Demo Settings” tab, check “user controlled (window)

– then the presentation will open as a window, the size of which can be changed
3. If your presentation does not contain animation and the viewer does not need to perform any actions, it is best to save the presentation in pdf format. If this type of file does not appear for you, download free version doPDF program and it will appear. This program will allow you to save any documents in pdf format. Download link - http://www.dopdf.com/ru/

Also, saving in pdf format can be used if you just need to show a draft of the presentation.
A big advantage of saving a presentation as a pdf is that it opens on any device, even if it does not have PowerPoint installed.
4. If your presentation has animation effects, but they appear automatically, you can select the file type Windows Media Video *wmv - this will save the presentation as a movie. It’s very convenient – you can watch it on any device, even on TV. Only in this case you need to keep in mind: in order for the image to be clear, choose large pictures for such a presentation and reduce them to the required size on the slide.
5. If you need to save a separate slide as a picture, select the file type Picture in format, for example, jpeg. Choose to save only the current slide or all slides. If you select All slides, each slide will be saved as an image in a separate folder. This option is suitable if you need to make a postcard or picture to insert into some other document.
You can also use the Save and Send tab.

It is very important to store it correctly. It may happen that it simply will not open on the computer where you are going to report. It may also happen that the selected font will not be supported and strange characters will be displayed instead of text. And if you are reporting to a large audience, would it really be nice for so many people to see your work in editing mode?

Therefore, let's figure out what ways there are to properly save a presentation in PowerPoint.

With *.pptx extension

If you have version 2007 and higher installed, just go to the “File” tab or the “Office” button and select “Save As” from the menu.

In the next window, find the folder where it will be stored and give the file a name. In the File Type field, select from the list "PowerPoint Presentation". Click Save.

In the old *.ppt format

If the work done will be shown on another computer, and you do not know which version of Microsoft Office is installed there: 2003, 2007, 2010, and so on, then it is better that the presentation be in previous versions of PowerPoint (PP).

The fact is that a presentation made in PP 2007 and higher has the extension *pptx by default, and if it was made in the 2003 version, then the extension is *.ppt. Therefore, if you decide to save everything in *pptx format, you simply cannot then open them on the computer on which the 2003 version is installed.

Go to the "File" tab and select "Save As". In the next window, in the “File type” field, select "PowerPoint Presentation 97-2003".

Now you can calm down, no matter what version of the program is installed on another computer, you will be able to open your work on it, the extension of which is now *.ppt.

In demo mode

All the methods described above will help you in the future, if necessary, edit any desired slide. But now imagine that you have to report to a large audience, and instead of the first slide, after starting the work, people see a window for editing it.

Therefore, if you do not plan to make any changes, you can save the presentation in demo mode. To do this, in the window below, in the “File type” field, select "PowerPoint Demonstration". Click Save. If you want to open your work in earlier versions of Microsoft Office, select "PowerPoint 97-2003 Demonstration".

Now, after launching, your presentation will immediately open in display mode, that is, a slide show will begin.

With extension *.pdf

If you need it to be in *.pdf format, then in the same window in the “File type” field, select “PDF”.

This option is suitable for those who just need to show it for verification, or perhaps you just want to look at it. Open the document you created with the *.pdf extension and scroll through the pages on which all the slides will be shown separately.

Slides as images

You can also save each page of your work as a separate image. The following image formats are available: *.gif, *.jpeg, *.png, *.tiff, *.dib. In the save window, in the “File type” field, select the desired format for the picture and click “Save”.

The images will appear in the specified folder on your computer in the selected format.

Like video

In PowerPoint, you can also save your presentation as a video. To make such a video, go to the “File” tab, select the item on the left "Save and Send" and under File Types, click Create Video.

On the right side, select the appropriate size for the video. You can also turn on speech accompaniment and adjust the slide show time. Click the "Create Video" button.

In the next window select the desired folder on your computer and click "Save". I have already made such a video, it is shown in the folder in the picture below.

Be sure to wait for the program to make a video. The progress will be shown in the status bar at the bottom. At this time, you can continue working with the slides.

As you can see, to save a presentation in PowerPoint, you can use various ways: save it for more early version programs, in demonstration mode, *.pdf format, as a set of individual pictures, or even you can make a video from individual slides.

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