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Terms of academic leave at the university. Academic leave at the correspondence department

1. These procedures and grounds establish general requirements for the procedure for granting academic leave to persons studying in educational programs of secondary vocational or higher education (students (cadets), graduate students (adjuncts), residents and assistant trainees) (hereinafter referred to as students), as well as grounds for granting these holidays to students.

2. Academic leave is granted to a student due to the impossibility of mastering the educational program of secondary vocational or higher education (hereinafter referred to as the educational program) in an organization engaged in educational activities (hereinafter referred to as the organization), for medical reasons, family and other circumstances for a period of time not exceeding two years.

3. Academic leave is granted to the student an unlimited number of times.

4. The basis for making a decision on granting academic leave to a student is a personal statement of the student (hereinafter referred to as the application), as well as the conclusion of the medical commission of a medical organization (for granting academic leave for medical reasons), the agenda of the military commissariat containing the time and place of departure to the place of passage military service (for granting academic leave in case of conscription), documents confirming the basis for granting academic leave (if any).

5. The decision to grant academic leave is made by the head of the organization or an official authorized by him within ten days from the date of receipt from the student of the application and the documents attached to it (if any) and is executed by order of the head of the organization or an official authorized by him.

6. The student during his academic leave is released from the obligations associated with the development of the educational program in the organization, and is not allowed to the educational process until the end of the academic leave. If a student is studying in an organization under an education agreement at the expense of an individual and (or) legal entity, no tuition fee is charged from him during academic leave.

7. Academic leave ends at the end of the period of time for which it was granted, or before the end of the specified period on the basis of the student's application. The student is allowed to study at the end of the academic leave on the basis of the order of the head of the organization or an official authorized by him.

8. Students who are on academic leave for medical reasons are assigned and paid monthly compensation payments in accordance with

To obtain academic leave at the university, reasons must be strong enough to do so. There may be several such reasons. More often, they go on academic leave due to pregnancy, to care for a small child, or for health reasons.

Academic leave is granted to the student on the following grounds:

In the case of an application for medical reasons - on the basis of a personal application of the student, as well as the conclusion of the clinical expert commission of the state, municipal medical and preventive healthcare institution at the place of constant observation of the student. The conclusion must be written or certified by the medical health center of the university. At the same time, without the consent of the student himself, the diagnosis is not indicated in the conclusion.

In case of application for other reasons - on the basis of a personal application of the student, as well as an appropriate document that confirms the basis for obtaining an academic leave, indicating the reason.

A student applying for a sabbatical must not have any outstanding subject matter. Otherwise, the request may simply be denied.

To receive academic leave for health reasons, you must obtain a special certificate in the form 095 / U. The same certificate is needed when applying for academic leave for pregnancy. A student who fails to complete such a document on time may be expelled for poor progress.

Another reason why a student may apply for an academic leave is the difficult financial situation of the family. A student can receive an extra year of deferment from studies by taking the appropriate confirmation of the material condition from the social security authorities. You can also get an academy due to the need to care for a sick relative.

Most often, academic leave is given for six months or a year. However, the mother of a minor child has the right to receive a deferment from studies for up to six years. True, if possible, you should try to finish your studies at the university as soon as possible. For the entire period of study at the university, a student can take no more than two academic holidays.

Many students want to go on sabbatical due to serious subject arrears. But almost no one can do it. Even if a student has a good reason to take an academic, they can simply be expelled for poor performance.

An application for an academic leave must be submitted to the rector, who can reject or approve it. To confirm valid reasons, various documents and certificates may be required from the student. On the basis of the decision taken, an order of the rector is issued.

If a student has not started studying at the end of the academic leave within a month, he is expelled from the university.

In accordance with Decree of the Government of the Russian Federation No. 1206 of November 3, 1994, students who are on academic leave for medical reasons receive monthly compensation payments. Also, the university can pay students who are on academic leave, benefits at their own expense.

Students who are in the academy have the right to live in a hostel. The procedure for paying for tuition when granting academic leave to students who study with full compensation for tuition costs is determined by the terms of the contract.

A student cannot receive academic leave at the university due to disability. During the period of disability due to pregnancy and childbirth, in accordance with Federal Law No. 81-FZ of May 19, 1995, students are granted leave with the wording "for pregnancy and childbirth" with the payment of the allowance established by this law. In these cases, full-time and part-time students are granted leave with the wording “due to family circumstances”.

So, in order to receive academic leave, the student must submit to the dean of the faculty a personal application completed in the prescribed form, as well as one of the following documents:

The conclusion of the clinical expert commission, certified by the medical health center of the university, or the conclusion of the medical health center of the university;

A document confirming the grounds for receiving an academic leave, indicating the reason why the student wishes to take an academic leave at the university.

The dean of the faculty endorses the application, and then submits it to the Vice-Rector for Academic Affairs for consideration. In case of a positive decision, the application with the resolution of the vice-rector is sent to the department of personnel management and social work for the preparation of the order. After the order is issued, the general department of the university sends an extract from the order to the faculty.

It takes from 5 to 8 years of life to receive a higher education, and it is not surprising that during this period life circumstances may arise that impede the normal educational process. In order not to have to leave school, Russian legislation provides the student with the right to academic leave. Read more about the conditions and procedure for its registration.

What is academic leave?

Academic leave is a period during which a student is officially released from the educational process while maintaining his place in a higher or secondary specialized educational institution. The right to it is confirmed.

This right can be exercised by:

  • students receiving secondary education;
  • specialty students, including part-time students;
  • bachelors;
  • graduate students;
  • graduate students;
  • cadets;
  • adjuncts;
  • listeners;
  • residents;
  • assistants.

During the forced break, the student retains his status, but is not allowed to attend classes and take exams. During this period, the management of the educational institution is not entitled to expel him or impose disciplinary measures on him. It also retains the same training conditions - the budget or the paid basis.

When and for what reason can you take an "academic"?

You can take academic leave at a university, college or other educational institution at any time during your studies. But if you do this during the semester, after the end of the vacation, you will have to go through the program again. Therefore, it is more expedient to take a break after the final certification.

The grounds for granting the "academy" are fixed. You can make it for the following reasons:

  • for medical reasons;
  • by pregnancy;
  • for family reasons;
  • in connection with the need to serve in the army;
  • for other valid reasons.

Consider the conditions under which leave is given in each of the listed cases.

Medical indications

To receive an academic leave, your health problems must be documented. We are talking about the provision of the following papers:

  • extracts from the medical record in the form 027 / y;
  • certificates of illness in the form 095 / y;
  • decision of the expert commission (conclusion of the KEK);
  • certificates of disability;
  • referral for surgery or rehabilitation.

Medical documents should be issued in advance, and not in the last days of an unsuccessful session, which may arouse suspicion among the leadership of the institute. In addition, you must have certificates in your hands confirming your absence from classes due to illness for a long time (from 1 month). And the medical report should contain information about the period required until the full restoration of health.

The application for "academic" will be considered only if there are really serious health problems. Among them:

  • the need for a complex surgical operation;
  • long-term rehabilitation after an injury;
  • exacerbation of chronic diseases;
  • the occurrence of complications after an illness that requires a long recovery of the body (including after SARS).

The exact list of diseases in which a student is entitled to leave is not legally established. In each specific case, the management of the educational institution independently determines the sufficiency of the grounds for granting a deferment from study.

If one of the reasons for the deterioration in health was the educational process itself, medical documents may become the basis for a request for a transfer to another faculty with more suitable learning conditions for the student.

By pregnancy

Just like working women, female students are entitled to maternity and parental leave. Payments for a newborn are accrued to them based on the amount of the scholarship received. But in the event of a severe pregnancy that interferes with the normal educational process, it makes sense to additionally take an "academician". In addition, this is the only way out for part-time students who are not entitled to standard deferrals from studies due to pregnancy and childbirth.

To start, the expectant mother needs to visit a antenatal clinic, where she will be given a certificate in the form 095 / y. This document must be submitted to the dean's office, in which, in response, they must issue a referral for a medical examination at the clinic at the place of registration or temporary residence. In addition to the direction from the university, you must submit there:

  • extract from the outpatient card;
  • certificate 095/y;
  • student ticket;
  • record book.

The results of the medical commission are transferred to the dean's office along with an application for "academic".

For family reasons

Family circumstances in which a student cannot continue his studies for some time include:


The objectivity of the stated reason is determined at the discretion of the rector or other authorized employee of the educational institution. As in previous cases, an application for academic leave must be accompanied by supporting documents:

  • conclusion of the medical commission on the state of health of young children or parents, confirming the need for long-term treatment and care;
  • death certificate of a relative;
  • certificates on the composition of the family and the income of all its members, indicating the presence of financial problems, etc.

It is usually easier for a nonresident student to receive a deferment from study for family reasons. But sometimes, instead of an academician, he may be offered a transfer to a correspondence course, which in some cases is more appropriate than interrupting studies for an indefinite period.

Military service

Students called up for military service during the period of study are guaranteed academic leave. To begin with, the conscript must undergo a medical examination at the military registration and enlistment office, and only after receiving the final agenda, he can apply to the dean's office with an application for leave. After completing military service, the student returns to the educational process for the course from which he had to interrupt his studies.

Other reasons

The management of the educational organization has the right to recognize other reasons for writing an application for "academy" as valid. These may include:

  • disaster;
  • fire;
  • parallel education in another educational institution;
  • long business trip;
  • internships abroad, etc.

The more supporting documents the applicant can provide, the greater the chances of a positive decision from the administration. This may be the conclusion of environmental or fire supervision, certificates from another university, copies of orders from work, etc.

How many times can I take a vacation and for how long?

According to paragraph 3 of order No. 455, a student has the right to issue an academic leave an unlimited number of times. Its term may vary depending on the needs of the student, but should not exceed 2 years.

Important!

In the case of education on a budgetary basis, a student can only use the “academy” once. If there is a need for a second break, he will be deprived of the opportunity to study for free.

It does not matter in which course the student needed a vacation. The legislation does not provide for a minimum time of study at a university for the provision of academic leave, which means that you can take a break from studies already in the first year.

Registration procedure

The main document, without which it is impossible to make a decision on the granting of academic leave, is the student's statement. Strict requirements for it are not provided for by regulations, therefore, each educational institution develops its own form. As a rule, it indicates the following data set:

  • name of the educational organization;
  • FULL NAME. rector;
  • FULL NAME. student
  • faculty name
  • Course of Study;
  • group number;
  • grounds for granting leave;
  • desired vacation period;
  • list of supporting documents;
  • date and signature.

Initially, you can write an application only for 12 months of vacation. If this time is not enough, another application is written for its extension for the same period.

If, due to a serious state of health, a student cannot come to the dean's office in person, his representative, who has an official power of attorney, can submit documents for him.

The management of the educational institution considers the submitted documents within 10 days, after which the decision is made by order of the rector.

Is the scholarship paid during the holidays?

A forced break in studies does not entail the termination of the scholarship. This rule is true both for academic scholarships, which are awarded in accordance with academic performance, and for social scholarships, which are paid to low-income students.

Paying students at this time suspend tuition payments. If the academic leave falls in the middle of the semester for which payment has already been made, these funds are non-refundable, but are credited to future periods. If the cost of education increases during the vacation, the temporarily absent student will have to pay the existing difference.

In cases where health problems became the basis for granting an "academy", the student is entitled to additional compensation payments. Their size is determined by the Decree of the Government of the Russian Federation No. 1206 of November 03, 1994 and amounts to 50 rubles per month. In regions with a harsh climate, the amount of payments is adjusted taking into account regional coefficients. To receive compensation, you must write an additional application within six months from the start date of the academic leave.

The end of the "academy" always coincides with the beginning of a new semester. Moreover, the exit from the vacation does not occur automatically with the end of its period. Officially, the student returns to study only after writing the appropriate application. An application not submitted on time is equated to absenteeism from academic leave. After this fact is recorded by a special act, the student is expected to be expelled from the educational institution.

If the situation that interferes with your studies has been resolved ahead of time, you have the right to return to classes before the end of the academic leave. This is done by submitting a request to the administration. For such a student, teachers are required to draw up an individual curriculum that will allow them to quickly study the material already covered by fellow students.

The main purpose of academic leave is to provide the student with the opportunity to receive an education, despite the occurrence of unforeseen circumstances in life. However, unscrupulous students often try to exercise their right when the threat of expulsion is already hanging over them. As a result, it becomes more and more difficult to prove the objectivity of their reasons for a break in studies, and students have to collect a lot of papers in order to get a positive decision to grant leave.

Many students are happy to take advantage of such an opportunity as going on academic leave. This is convenient in many cases, especially if the student is sure that he will be able to return to classes soon, but at the moment he is experiencing some difficulties with this. Any university is required to provide academic leave, however, in each educational institution, different documents may be required to obtain the desired “vacation”. In addition, the final decision whether to let you go “on vacation” is up to the dean and the rector, therefore, in addition to submitting documents, you also have to go through a conversation with them.

The reasons for a student's desire to temporarily stop studying are very diverse, they include reasons such as:

  • unsatisfactory state of health;
  • pregnancy;
  • caring for small children.

However, the circumstances that prompted the student to take academic leave at the university may be different. The main thing is that the wishes of the student coincide with the requirements for those who wish to temporarily suspend their studies.

Grounds for granting academic leave

The grounds for granting academic leave may be the following circumstances:

  • in case of health problems that do not allow the student to continue studying for a certain period. In this case, the student must write an appropriate application and attach to it such documents as a certificate of illness, the conclusion of the medical commission of the medical institution at the place of residence of the student that the state of health of the latter is not compatible with the implementation of curricula;
  • in case of another reason for taking academic leave, not related to the state of health, the student must also submit an appropriate application on his own behalf and any other documents confirming his right to grant academic leave.

An important circumstance for the successful receipt of an academic leave is the absence of debts in subjects. The curriculum at the time of application must be fully completed. This is important because if there are debts, the student may be denied his request, even if he has everything in order with the documents.

Special circumstances for going on academic leave

To receive academic leave for health reasons or because of pregnancy, a student is required to submit a certificate of sample 095/U. If you receive and present it late, there is a risk of expulsion for poor progress.

You can also get a deferment from education with the right to continue it due to the difficult financial condition of the family. The student must confirm the unenviable financial condition of his family by submitting a certificate from the social security authorities. Leave is also provided for the purpose of caring for sick or elderly relatives, a certificate of their presence and need for care must also be taken from the social security authorities.

A student can count on a maximum of two academic holidays for the entire period of study. The duration of each is usually from six months to a year, but maternity and further parental leave can be up to six years. Students with these problems should try to graduate as soon as possible between academic holidays.

Many students try to take an academic "day off" in order to solve their problems with passing the exam. It is worth noting the perniciousness of such actions. Firstly, leaving school in itself does not exempt from the need to turn in the debt on subjects after returning from a break. Secondly, students with serious debts are very reluctant to give the right to go on academic leave. Therefore, rarely anyone manages to use it to successfully get rid of the need to pass the session. There are multiple cases of heavily indebted students who have been expelled when attempting to take a leave of absence, even if they have good reason to do so.

Application for leave on academic leave

An application for permission to temporarily suspend studies is drawn up in the name of the rector and submitted to him. After consideration by the rector or his deputies of the application, a decision is made. If the result is positive, then a decree is issued sending the student on academic leave. On average, the review time can take from a week to a month - it all depends on the rector's employment. Therefore, you need to understand that leaving for such an unplanned day off is not carried out in haste.

Russian legislation guarantees every student the right to be granted academic leave.

academic leave- this is a leave granted to a student of a higher or secondary vocational educational institution for medical reasons and in other exceptional cases (for example, natural disasters, family circumstances, conscription to the army). Vacation is provided to students in the manner and on the grounds established by Order of the Ministry of Education and Science of the Russian Federation dated June 13, 2013 N 455.

Let's try to understand in more detail the issue of providing students with academic leave.

To whom? How much? How?

Academic leave is provided to students in educational programs middle professional or higher education (students (cadets), graduate students (adjuncts), residents and assistant trainees).

academic leave may be provided:

While on academic leave, the student retains the status of a student, but cannot be admitted to the educational process - attend classes, pass intermediate or final certification.

According to the law, the duration of academic leave cannot exceed two years, but it can be provided unlimited number of times.

A student who is on academic leave cannot not only be expelled, but also apply other disciplinary measures.

The decision to grant academic leave to a student is made by the head of the educational organization or an official authorized by him. Such a decision must be made by him within 10 days, after receiving from the student an application for the provision of leave and all documents confirming the need to provide it.

If a student plans to take a leave for medical reasons, then he must provide the management of the educational institution with the conclusion of the medical commission of the medical organization.

If a student is called up for military service, then the agenda of the military commissariat, containing the time and place of sending to the place of service, will be a sufficient basis for taking academic leave.

Other exceptional circumstances can be confirmed, for example, by the following documents:

  • certificates of income of family members and its composition;
  • a copy of the death certificate of a close relative;
  • invitations to work or study;
  • other documents confirming the fact of exceptional circumstances.

Financial issue

Being a student on academic leave is not grounds for termination social stipend payments. The payment of an academic scholarship is suspended from the first day of the month following the month in which the academic leave was granted.

It is worth paying special attention to the fact that if a student is studying on a paid basis (i.e., under an education agreement at the expense of an individual and (or) legal entity), then during academic leave tuition fee is not charged to him.

In most universities, funds previously paid as tuition fees are not returned, but are credited towards future periods of study. At the same time, if there was an increase in the cost of education while the student was on academic leave, then, most likely, the difference will have to be paid after leaving the vacation. More accurate information about this can be found in the charter of the educational institution, its internal regulations or in the contract for education on a paid basis.

Students who are on academic leave for medical reasons are assigned and paid monthly compensation payments. In accordance with Decree of the Government of the Russian Federation of November 3, 1994 N 1206 “On approval of the procedure for the appointment and payment of monthly compensation payments to certain categories of citizens”, such payments amount to 50 rubles per month.

The decision to assign such payments is made by the head of the relevant educational institution. It must be received within 10 days from the date of receipt of all documents from the student.

If the application for payments followed no later than 6 months from the date of granting the leave, then they are appointed from the first day of granting the academic leave. Otherwise, payments are assigned and paid for the elapsed time, but not more than 6 months from the day of the month in which the application for the appointment of these payments was submitted. These payments are made at the expense of educational institutions allocated to pay scholarships to students.

For students in areas and localities where district coefficients to wages, the amount of monthly compensation payments is determined using these coefficients, regardless of the place of actual residence of the recipient during the period of academic leave for medical reasons.

Termination of academic leave

Academic leave can be terminated early. The basis for this is a written statement of the student. He is allowed to study after the issuance of an appropriate order by the head of the educational organization or an official authorized by him.

The basis for issuing an order by the rector of an educational institution to withdraw a student from academic leave is his personal statement and the conclusion of the medical commission on the possibility of continuing education (if the leave was taken for medical reasons).

If necessary, the student can extend academic leave. To do this, he must provide the same package of documents as when receiving a vacation.

Please note that if a student fails to submit an application for withdrawal from the educational institution, then this may be interpreted by his leadership as absence from vacation, and this, in turn, entails the expulsion of the student from the educational institution. Absence of the teacher from vacation must be recorded by the relevant act.