Internal invoice. Internal movement of material assets. Basic filling rules

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Internal movement of goods from the parent organization to the subsidiary is carried out on the basis of an order from the head of the organization (written or oral) and is issued with a TORG-13 invoice. This document is specifically designed to record internal movement and transfer of goods through your own transport. The invoice is used to account for inventories within an organization, as well as between structural divisions and materially responsible persons within the same company.

The unified form No. TORG-13 was approved by Decree of the State Statistics Committee of Russia dated December 25, 1998 No. 132.

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How to fill out the TORG-13 form correctly

The cost of goods in this invoice, as a rule, is determined at accounting prices (excluding transportation costs).

At the end of the invoice, the financially responsible persons indicate their positions and sign with transcripts.

The preparation of the TORG-13 invoice is carried out by the structural unit that delivers inventories. This document is compiled and filled out in the prescribed form using a computer program automatically and in two copies. The first copy is needed by the donating structural unit so that the transferred inventories can be written off from its accounts. The second copy is necessary for the receiving unit to enter these reserves into its database and for the receipt of valuables.

Typically, the document is filled out by the deliverer, and signed by the deliverer and the recipient, after which it is transferred to the accounting department so that it is possible to take into account the inventory.

The standard form does not have the usual field “Location of the recipient”, as well as “Location of the sender”. If the organization finds it necessary to indicate the addresses of interacting structural units, then these fields can be expanded or included in the existing form.

Following the “Methodological recommendations for accounting of goods”, confirmation of the validity of the document is carried out by printing. In connection with this, a trading organization can enter the required printing field into the standard form of an invoice for the movement of goods within one organization using its own transport.

The movement of material assets within one organization, as well as other actions with inventory items, must be documented. For these purposes, an invoice for internal movement is used, which is drawn up in the TORG-13 form.

Internal movement of goods and materials

During internal movement, inventory and materials are transferred from one warehouse to another (from one department to another), after which the materials are accounted for by the department that received them. Subsequently, it is this division that must submit monthly reports on the movement of inventory items to the accounting department.

Within one organization, inventory items can be moved:

into production;
to another warehouse;
to the trading floor.

Invoice TORG-13: general provisions

In order to track the movement of goods and materials within the organization, during the transfer of goods and materials, a special invoice is issued, which serves as confirmation that the valuables have been transferred and accepted.

Let us immediately note that the invoice in question for internal movement is not used to move fixed assets of the organization. Form No. OS-2 applies to them.

Invoice TORG-13 (0330213 according to OKUD) is included in the album of unified forms of primary accounting documentation for recording trade operations and approved by the State Statistics Committee of Russia in Resolution No. 132 dated December 25, 1998. Since January 2013, this form, like other forms included in the albums of unified forms, is not required for use. The organization has the right to approve its own form, but at the same time it must contain the details provided for by law (in particular, the Federal Law “On Accounting” dated December 6, 2011 N 402-FZ, Art. 9).

This document is drawn up in relation to:

goods;
products;
raw materials;
containers, etc.

The invoice for internal movement is used when transferring goods and materials between:

persons financially responsible for the safety of property;
structural divisions;
main and separate divisions;
workshops, etc.

Procedure for filling out TORG-13

The invoice is drawn up by the financially responsible person of the department that transfers material assets. One of the two copies is used by the division that transferred the inventory items to write them off, and the other by the division that accepted the inventory items to capitalize them.

The upper part indicates the organizational and legal form, as well as the name of the organization within which the movement of goods occurs.

Next, in the form of a table, information about the sender (the structural unit transmitting the inventory items) and the recipient (receiving the inventory items) is entered - the name and type of activity of the unit. The same table indicates the data of the corresponding account.

The following table is filled in with information about products and packaging. The following are entered sequentially in the columns of the table:

name and characteristics;
variety;
unit of measurement;
how many goods and/or containers were supplied (quantity and weight (net, gross));
booking price and amount in rubles.

At the end of the page the total amount for goods and/or containers is indicated. On the reverse side of the form, the line “Total on invoice” is also filled in. After the signature of the person who issued the goods and materials, the amount for which the goods and materials were issued is indicated in words.

The completed invoice is signed by the financially responsible persons of the departments involved in the transfer of inventory items and submitted to the accounting department to record the movement of inventory items.

Based on this invoice, the arrival of goods and materials, for example, at the recipient’s warehouse is registered. The details of this document are entered into the commodity report M-29, as well as the accounting card M-17.

An invoice is a primary accounting document on the basis of which goods are shipped and delivered to the buyer, as well as the operation is reflected in accounting. What is the procedure for using invoices and what are the features of working with such documents?

General points

Depending on the specifics of the transaction, the list of accompanying documents may vary. But, as a rule, the documentary support is as follows:

issued ;
an invoice is issued for payment;
a document confirming payment is issued;
When goods are shipped, the buyer is given an invoice;
In case of complaints from the buyer about the quality of the goods and the need to return, a return invoice is issued.

It is important that documents acquire legal force only in the case of actual execution of a business transaction, that is, the goods are shipped and payment is received. Accounting for business transactions is carried out on the basis of an invoice.

In accordance with the information specified therein, the seller writes off sold inventory items. The buyer receives the purchased valuables based on the invoice.

Required terms

The invoice is the primary accounting document confirming the fact of transfer of goods from the seller to the buyer. Such a document is required as an accompanying document when transporting goods. An invoice is the basis for writing off/capitalizing valuables.

But the term “invoice” is a general concept and depending on the type of operations performed, invoices can be classified. In particular, there are invoices, etc.

Among the most commonly used forms of invoices, the following should be noted:

Purchase Invoice	Used to display the receipt of inventory items in accounting. There is no unified form for the invoice. Basically, the document is created on the basis of the TORG-12 form. The invoice is called the invoice because the buyer receives the value on its basis
Sales Invoice	Based on this document, valuables are released and written off from the seller’s account. Sales are also processed using TORG-12
Return note	Required when returning goods of inadequate quality to the seller. In this case, a claim may be made for a refund of the cost of the goods and expenses incurred. As a rule, the document is drawn up in free form. Forms TORG-12 can be taken as a basis,
Request-invoice	Compiled according to . Used to confirm the movement of inventory items between responsible persons and structural divisions
Tax invoice	It is a reporting tax document that confirms that the taxpayer has a tax liability due to the sale of goods and at the same time certifies the buyer’s right to a tax credit

Based on the method, type and form of transfer of values, the following types of invoices are distinguished:

Purpose of the document

The purpose of any invoice is to confirm the completion of the operation shown in its contents. That is, the invoice certifies the fact of sale and transfer of inventory items.

In accounting, the invoice becomes the basis for writing off and capitalizing valuables. This is due to the fact that the document contains such information not only about the parties to the transaction, but also about the characteristics of the product.

So, the essential details of any invoice include the following data:

names of all parties involved in the transaction (seller, buyer, cargo carrier, payer);
details of the parties;
content of a business transaction;
type of goods transferred;
basic characteristics of values;
quantitative and cost indicators of the transaction;
list of responsible persons and their signatures;
list of related documents.

The peculiarity of invoices is that, depending on the type of operation, the list of details can be supplemented, while the required details remain in the same order.

Current regulatory framework

In accordance with accounting legislation, all business transactions must be documented. Only on the basis of primary documents can they be recorded in accounting.

In this case, unified document forms approved by , or independently developed templates can be used while maintaining mandatory data.

It is designed to take into account the movement of values within an organization or between responsible persons. When filling out the form, the basis is a written order from the head of the organization.

Among the design features of this type of invoice, it is worth noting the following:

Fixed assets

Fixed assets are objects used by the organization in production for more than twelve months. Such property can be used for years and, therefore, may be moved several times.

Fixed assets are moved on the basis of an approved invoice for internal movement. During the initial reception of the operating system in the organization, it is compiled.

When moving internally, the invoice can be supplemented with graphs to display the current state of objects. This prevents recovery from the responsible person of damage caused through no fault of his own.

Video: how to fill out TTN and TN

An invoice for internal movement of fixed assets is created in two copies. In this case, one of them, signed by the sender and the recipient, is transferred to the accounting department.

Another copy is retained by the deliverer until the inventory list is made with a mark on the disposal of the object from the deliverer and acceptance for accounting by the recipient.

Materials

Inventories are recognized as raw materials, finished products, and goods used for management purposes.

The process of movement of inventories consists of three stages - receipts into the organization, expenditures and disposal. By internal movement of materials we mean the process of consumption, that is, release into production.

If the organization has established limits on the issue of materials, then internal movement is carried out using a limit-fence card.

In the absence of limits, an invoice requirement is applied, for which a unified form M-11 is provided. At the same time, to record the movement of materials stored in warehouses, a materials accounting card is used.

For outsourcing of materials

When an organization sells inventory to a third party, the standard form TORG-12 is used. It is also compiled in two copies.

But the document can contain up to five signatures of responsible persons:

This ensures ease of use of the document and saves paper. But not everyone knows this printing method. To print an A5 invoice in the 1C program, you must:

Select the desired document and click the “Print” button	In the window that opens, you will need to select the form of the printed document
The form is selected by double clicking	About the left mouse button
The opened form can be edited	Select the command “Table – View – View Only”. The finished form can be saved to disk “File – Save As”
When printing a large document, 1C program	Automatically divides the document into pages
If you need to change the document format	You can do this in the print settings. Here you can set the printer model, paper type, document scale, and number of copies. Next, you can click the “Ok” button and print the form in A5 format specified in the print parameters

It is even easier to print invoices in A5 format using the Word program. In Word 2007, the sheet size is set using the following path - “Page Layout” → “Page Setup” → “Size”.

For Word 2003, you need to go to “Page Setup”, select the “Paper Size” tab, select the desired size and click the “OK” button.

Any types of invoices used are recognized as primary documentation. Therefore, they should be stored for at least five years. Electronic invoices are stored on the organization’s computer or on a specially dedicated server for the same period of time.

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An invoice for internal movement is the primary accounting document for documenting the movement of inventory items within a trade organization.

It is issued taking into account a number of requirements applied to primary documents. The organization has the right to expand them by changing the form of the invoice or establishing additional requirements for its execution.

What is it used for and in what cases does it need to be issued?

The invoice is used to document the transfer of marketable products and packaging between structural divisions, warehouses or materially responsible persons of one organization. This could be moving goods from warehouse to warehouse or from warehouse to store. An invoice for internal movement is issued on the basis of an oral or written order from the manager.

What data does it include?

To account for internal movement, an organization has the right to develop its own document form or use the unified TORG-13 form. If an organization develops its own document form, it must be approved by order of the enterprise and contain the following data:

Name of the organization;
Title of the document;
information about the sender and recipient of goods and materials;
information about the transferred goods (its name and quantity in physical and value terms).

Features of compilation

The document for the movement of inventory items within the organization is drawn up by the materially responsible person from whose warehouse the inventory items are released. Vacation without documentation is not permitted.

TORG-13 is drawn up in two copies, and one remains with the person who released the goods, and the second - with the person who accepted them. The executed documents serve as the basis for writing off inventory items from the materially responsible person releasing them, and the department that received the inventory items accepts them for accounting on the basis of the invoice.

Numbering is carried out according to the rules established in each specific enterprise. As a rule, each type of document has its own continuous numbering; for ease of recording, a letter prefix can be added to the document number.

When filling out documents, special attention must be paid to the columns where the names of the sender and recipient should be indicated. Errors in the names of issuing and receiving structural units lead to distortion of data in accounting and to discrepancies between the actual availability of inventory and materials and data in accounting.

Errors in the names of inventory items are not allowed., for better identification, it is recommended to keep records not only by name, but also using a code. If goods of the same name differ in grade, it is necessary to indicate the grade of the goods and materials being sold.

Some types of inventory items can be accounted for in different units of measurement (for example, in kilograms and linear meters). When releasing such goods, it is necessary to indicate the unit of measurement in which they were accepted for accounting. The responsible person cannot transfer goods from one unit of measurement to another, bringing all sold goods and materials into a single form.

Columns indicating the quantity of goods sold are required.. When transferring inventory items in packages, you must indicate the number of piece products in one package and the number of such packages. The weight of the goods is indicated not only net, but also gross, if the financially responsible person has such information.

Data on the price and cost of inventory items at accounting prices are also indicated. The columns indicating quantity and amount are summed up and a total is summed up. The quantity of commercial products in various units of measurement is summed up for the purpose of control checking the quantity of products supplied.

Without specifying data on the exact name and quantity of goods and containers, the invoice for internal movement is invalid.

TORG-13 is signed by financially responsible persons who released and accepted the goods and materials. Be sure to indicate the names of their positions and the transcript of the signature.

Without the signatures of financially responsible persons, the document is invalid. It is not allowed to endorse the invoice by a person who does not have the right to do so. The right to sign is assigned by order of the organization.

The unified form does not provide for the affixing of a seal, however, if materially responsible persons have seals in structural units, then in order to provide greater control and prevent forgery of signatures, it is recommended to affix them additionally. The absence of a seal is not a violation unless it is established by a local act of the organization.

Is it necessary to record the document in the accounting journal?

Documents reflecting the movement of inventory items within the enterprise are recorded in the accounting journal. A record of an invoice for internal movement is reflected for both the issuing and receiving parties.

The form of the journal can be arbitrary, but it must contain data that allows you to identify the documents specified in it:

document number and date of issue;
name of the unit - the second party to the business transaction for the movement of inventory items;
the total quantity and amount of inventory items indicated in the invoice.

The materially responsible person reflects data on the movement of inventory items in warehouse accounting cards, and they themselves invoices are transferred to the accounting department of the enterprise according to the register.

How long should it be stored?

All primary documents must be stored in the organization for five years after the reporting year, i.e. the year in which they were issued, then they can be destroyed.

They may be needed if discrepancies are identified during a warehouse inventory or to confirm the correctness of the reflected data during a tax audit.

Thus, the internal movement of goods and containers is documented with an invoice. The organization has the right to develop its own document form or use the unified TORG-13 form. It is stored in the accounting department of the enterprise for five years, after which it can be disposed of.

If you find an error, please highlight a piece of text and click Ctrl+Enter.

On April 15, 2002, Aktiv CJSC received from Stroyinvest OJSC 10,000 pieces of M-150 grade brick and 15,000 pieces of N-230 grade brick.

The cost of one brick is:

brand M-150 - 30 rubles. (including VAT - 5 rubles);

brand N-230 - 42 rubles. (including VAT - 7 rubles).

The brick was paid for by payment order dated April 14, 2002 No. 114 and received according to the invoice dated April 15, 2002 No. 15.

The receipt order will be filled out like this:

From the warehouse, inventory items can be transferred: to production; to another warehouse; to the trading floor.

When moving materials, a limit intake card is drawn up (if the release of materials from the warehouse is limited) ( form N M-8) or demand-invoice ( form N M-11).

When moving goods within an organization (for example, from a warehouse to a sales floor), an invoice is issued for internal movement, transfer of goods, containers ( form N TORG-13).

Limit-fence card (form N M-8)

A standard form is provided for the limit-fence card. His form approved resolution State Statistics Committee of Russia dated October 30, 1997 N 71a.

The card is used if the organization has established a restriction (limit) on the release of materials from the warehouse.

Internal movement of inventory items

The limit is set by the head of the organization or an employee appointed by his order (for example, the head of a structural unit).

As a rule, such a limit is set to ensure uninterrupted production.

The maximum quantity of materials that can be released from the warehouse is indicated in the "Limit" column.

Excessive supply of materials or changing the limit is permitted only with the permission of the head of the organization (or a person authorized by him).

The accountant draws up a card for each item of materials in 2 copies:

the first copy is transferred to the consumer of the materials (for example, to the workshop);

the second copy is transferred to the warehouse.

The employee receiving the materials presents his copy of the card to the storekeeper. The storekeeper must indicate on all copies of the card the date of release, the quantity of materials issued, as well as the remaining limit. After this, the storekeeper signs the card of the employee receiving the materials. The employee receiving the materials signs a copy of the card kept by the storekeeper.

When filling out the card, in the column “Accounting unit of production”, indicate the name of the finished product for the production of which the material was released, and its accounting unit (piece, kilogram, liter, etc.).

In the card you can indicate the nomenclature number of the materials (column "Nomenclature number"). To do this, you can use the All-Russian Classifier of Economic Activities, Products and Services ( OK 004-93) or develop your own encoding.

However, it is not necessary to fill out this column.

By filling out the column “Unit of measurement” (“Code”/“Name”) in the map, you can use the All-Russian classifier of units of measurement ( OK 015-94). This document provides codes for all units of measurement used in Russia.

After the limit specified on the card has been used (but at least once a month), the storekeeper hands over the card to the accounting department. The storage period for the card in the organization’s archive is 5 years.

Based on the card, the accountant must make the following entry:

Debit 20 (23 , 29 ) Credit 10 — materials are transferred for the needs of the main (auxiliary, servicing) production.

An example will show you how to fill out the card.

Registration

Entering new and editing existing documents is carried out in the window shown in Fig. 8.8.

Rice. 8.8. Entering and editing a document for internal movement of goods and materials

The procedure for working in this window is the same as in the editing windows for other shipping documents.

Let us only note that in the Sender and Recipient fields the names of the sending warehouse and the receiving warehouse of the valuables for this document are indicated, respectively.

In the fields Shipping account. (BU) and Receipt Account. (BU) the accounting accounts are indicated, respectively, for the write-off and capitalization of inventory items according to this document.

To print a document, you need to click the Print button and in the menu that opens, select the printed form of the document Movement of Goods (this form is offered by default) or TORG-13 (Invoice for internal movement).

In Fig. 8.9 shows a document in the “TORG-13” form.

8.9. Invoice for internal movement according to the form “TORG-13”

As for the default form “Movement of goods”, this is a simplified form of the document. In this case, it will look something like in Fig. 8.6 (only it will indicate the sender and recipient of the values).

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The document “Transfer of Goods” is intended to formalize the transfer of item items between various warehouses: wholesale, retail, non-automated retail outlets. The “Sender” field indicates the warehouse from which the goods are written off, and the “Recipient” field indicates the warehouse to which the goods are received. If the goods are moved to a manual retail outlet, the document must indicate the retail prices at which the goods will be sold in NTT. The prices indicated in this document will be the selling prices at which the sale and accounting of item items in NTT will be carried out. Changes in retail prices at a manual point of sale are made using the document “Revaluation of goods in retail”.

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M-8 is a limit-withdrawal card, which is used only if there are limits on the supply of inventories
M-11 – requirement-invoice required for accounting of inventories within the company
M-15 – invoice for the release of materials to the party, which is issued to account for the supply of materials from one’s own enterprise to other farms
M-17 – material accounting card, which is issued to record material and production assets in the warehouse: by grade, type, size, item number
M-35 – act of recording mat. valuables, necessary only if they are obtained as a result of dismantling and dismantling of buildings and structures.

In warehouses, instead of M-17 cards, a warehouse accounting book can be maintained.

Procedure for filling out an invoice for internal movement

Submit a request Name Enter name E-mail Enter e-mail City MoscowSt. PetersburgSamara Phone Enter phone Comment In this case, it is convenient to use the order scheme to move goods. It allows you to control the passage of “goods in transit,” when the processes of shipment of goods from one warehouse and arrival at another warehouse are separated in time. In order to complete this operation in the Warehouse and delivery section, the following checkboxes must be selected: Order warehouses, Goods movement, Goods movement statuses.

To use the order scheme when moving goods, it is necessary that in the card of warehouses between which the movement will take place, signs of using the order scheme for the shipment and receipt of goods must be established. The use of incoming and outgoing order statuses should also be included. In this case, the movement of goods is processed in several stages.

How to move goods between warehouses

Thus, you can fill in prices both for the entire product moved by this document, and only for manually selected lines. And, as the 1C: Retail program, edition 2.2 allows, a document for the movement of goods can be created directly on the basis of the invoice for its purchase, which is located in the “Supply” menu of the section of the same name. Particular attention should be paid to the fact that for the documentary movement of goods to storage locations, the 1C Retail program provides an order system.

This means that its quantity remains unchanged in the warehouses after the transfer document has been processed.

5 rules for using an internal movement invoice

To write off and capitalize goods in different warehouses, incoming and outgoing orders are used, to fill which it is most convenient to use the “Goods Distribution” function.

Programs

Sometimes a company needs to move goods or material assets from one structure to another, but even such minor movements must be kept in the documents in order not to damage the reporting. In any case, for internal movements, a document is drawn up that serves as a guarantee that the goods have been transferred and accepted by the other party. Depending on the goods being transferred, there are different forms of invoices.

Let's take a closer look at this issue. What is internal movement? Internal movement is the movement of certain goods or services that occurs within a single legal entity. It can be carried out between various financially responsible persons or structural divisions. Goods, materials, core values, etc. can be transferred.

d.
To the warehouse: accounting for the receipt of goods An example of registering the receipt of goods in the Class365 system Try the warehouse program for free Unified forms of primary accounting documentation are the basis for reflecting operations for the receipt of goods. The transfer of goods from the supplier to the buyer is formalized by shipping documents: invoices, invoices, railway invoices, goods waybills, invoices. If goods are purchased for subsequent resale, they can be delivered to the enterprise's warehouse or accepted directly by a trading organization outside of its own warehouse. If the goods are accepted outside the buyer's warehouse, and, for example, at the supplier's warehouse, at a railway station, pier, at the airport, then receipt carried out by the financially responsible person under a power of attorney from the organization granting this right.

Moving goods between warehouses, which document should I fill out?

Attention

The invoice is drawn up in triplicate and signed by the financially responsible persons of the structural divisions of both the receiving and the transferring parties. Data on the movement of fixed assets is entered into the book of accounting of fixed assets (OS-6) or into the inventory card. From the warehouse: registration of inventory disposal Example of registration of sales in the Class365 system Try the warehouse program for free The release of materials into production is carried out on the basis of established limits, respectively, registration of the operation involves the use of a limit-fence card (M-8) in two copies, which is also used for control over compliance with established product release limits.

Once the limits have been used up, the storekeeper delivers this card to the accounting department.

Executing a movement document A new document Transfer of goods is created from the list of documents (Warehouse section). Any type of warehouse (wholesale or retail) can be selected as a sending warehouse and a receiving warehouse when moving goods. The document specifies a list of goods that need to be moved between warehouses and sets the shipment status For shipment.
2nd stage.

Registration of shipment of goods from the sending warehouse. Shipment of goods from the sending warehouse is carried out using the document Issue note for goods. The document is drawn up in the storekeeper's workplace, in which the processes of issuing tasks for the assembly of goods and the assembly of goods in the shipping area are automated. The warehouseman's workplace is called using the Shipping command in the navigation panel of the Warehouse section.

The executed document Transfer of goods with the status For shipment will be indicated as an order for shipment.
Possibilities of online software for warehouse accounting

Inventory planning taking into account sales rates, delivery methods, supplier lead times, minimum balances
Possibility to create different types of warehouses: retail, wholesale, transit, for your own needs, safekeeping, etc.
Search for products by supplier, batch, serial number, barcode
Control of balances for individual warehouses or a group of warehouses
Storage period control

It won't take much time to get started with the online program, just enter your email and receive a link to log into your account. The free plan is not limited in functionality. If you wish, you can upgrade to a professional plan and increase the number of users.