Terms 

The act of reconciliation is filled out. The main features of the act of reconciliation of mutual settlements. Features of the design and use of the document

The status of mutual settlements between partners is confirmed by such a document as an act of reconciliation. This document is recognized as relevant and correct only if it is properly executed. How to fill out an act of reconciliation of mutual settlements correctly?

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The act of reconciliation of mutual settlements is not among the primary documents. However, it becomes additional evidence of the existence of debt in the event of going to court.

In addition, by signing the act, the limitation period is increased, that is, the date of signing the act is considered its beginning.

For this reason, the reconciliation act is not just a formality, but a real instrument of legal influence on partners. Of course, subject to proper filling. How to fill out a sample reconciliation act?

Basic moments

In the process of cooperation between the two organizations, mutual settlements are expected. One side delivers goods or works, and the other pays for the values ​​received.

Moreover, each completed business transaction is confirmed by primary documentation. This is the basis for accounting.

But no one is immune from the occurrence of an error, and the presence of it can significantly distort accounting. Accounting discrepancies in partner organizations may result in debts or unrecorded payments.

Timely identification of accounting errors in the cooperation of two business entities allows.

Guided by the specified data of one organization, another enterprise compares its own accounting with them and identifies discrepancies.

If there are any, the correctness of the primary documentation is checked. Due to this, errors are detected in time, and the reliability of accounting is ensured.

What it is

An act of reconciliation of mutual settlements is a document that shows the settlements of two organizations in a certain period. The information specified in the act by one organization must match the data of the counterparty organization.

If discrepancies are identified, information about them is recorded in the same document. The current legislation does not provide for an established form of the act.

The organization independently develops the format of the document, approving it as part of the . The signing of the act by the counterparty means its recognition that there is a debt, if any.

It is important that the act of reconciliation has an impact on the operation of the statute of limitations. This is equal to three years from the date of execution of primary documents upon the completion of the economic operation. But the signing of the reconciliation act interrupts the statute of limitations and its countdown begins anew.

The use of the act of reconciliation of mutual settlements between organizations prevents the occurrence of errors in accounting and tax reporting.

But the document must be drawn up taking into account certain requirements. In particular, there must be details that determine the participating parties, a specific reconciliation period, completed transactions and settlements.

Although a unified form of the reconciliation act is not provided, it is advisable to have in the document such details as:

  • document's name;
  • names of the parties;
  • date of signing the act;
  • reconciliation period;
  • links to primary documents on performed operations;
  • the amount of settlements in monetary terms;
  • closing balance;
  • signatures and seals of the parties.

Like any document, the reconciliation act is signed. The head of the organization and the accountant put their signature on the document.

It is important that even the chief accountant without the right of the first signature cannot represent the organization. The document receives legal force only if the signature of the chief executive is present.

What is its role

When drawing up an act of reconciliation of mutual settlements, it is necessary to check several accounts:

  • income calculations;
  • settlements on issued;
  • shortage settlements;
  • settlements on accepted obligations.

If there are no property disputes between organizations, then reconciliation may be purely technical in nature.

Reconciliation can be carried out both within the framework of one contract or, and according to the general state of commercial relations between partners in a certain period.

Regular drawing up of a reconciliation report is required with constant cooperation. In this case, a partner can be a supplier of goods or a recipient, a state fund, a taxpayer, two divisions of one corporation, etc.

In addition, the basis for creating an act of reconciliation of mutual settlements can be:

  • the possibility of obtaining deferred payments;
  • the presence of a large number of positions in the assortment of the company;
  • the presence of expensive goods in the list of sold;
  • implementation of inventory according to calculations;
  • the need for confirmation of settlements before higher authorities.

The frequency of drawing up a reconciliation report is determined by the interacting parties. The document can be drawn up once a month, half a year, a year or with a longer interval.

But in any case, the content of the act should include all operations performed in the selected period. How to conduct reconciliation correctly?

Checking the calculations is carried out for one article - the name of the goods, a separate delivery, a specific contract. It is convenient to reconcile during the annual inventory.

If any discrepancies are found, you must immediately draw up a reconciliation report and send it to the counterparty.

But it happens that the identified debt cannot be repaid, because the counterparty went bankrupt during the year. Therefore, reconciliation is necessary as often as possible.

Current regulations

According to the act of reconciliation of mutual settlements, organizations develop independently, since this document is not among the primary documentation.

This position is also confirmed. At the same time, the act of reconciliation of mutual settlements may be recognized as a legal document in the process of claim proceedings.

In particular, this document serves as confirmation of the counterparty's debt. And besides, it becomes the basis for interrupting the flow of the limitation period, which is counted anew from the moment the act is signed.

But in order to be recognized as the legal legality of a document, it must have a certain form.

The presence of certain details is not regulated by law, but the signature of the head of the organization is a mandatory requirement.

How to draw up an act of reconciliation

Registration of the reconciliation act for mutual settlements is carried out in any form. The document is compiled by the accounting department of the organization that initiated the audit, and any of the parties can be such.

The completed act in duplicate is sent to the counterparty. They reconcile the specified data with their own account. If the counterparty agrees with the information displayed in the act, they are signed and sealed.

A certified copy is returned to the initiator. The data of the act is checked for compliance. Information about mutual settlements must match exactly. The slightest discrepancies are recorded at the end of the document by means of a record.

For example, “According to LLC “1”, as of October 30, 2015, the debt of LLC “2” is ten thousand rubles, according to the accounting of LLC “2”, the debt to LLC “1” is “five thousand rubles” and supporting data is provided with reference to primary documents .

Important! If the reconciliation act is signed only by the accountants of organizations, then such a document matters only in the internal document flow between organizations.

The document is taken into account by the courts only if the signature of the head is present.

Compilation procedure

There is no single sample of the act of reconciliation. However, there are certain requirements that the document must comply with.

Thus, the following aspects must be fulfilled:

It is highly desirable when drawing up a reconciliation act to follow the rules for issuing primary documentation. This refers to the presence of mandatory details of the primary documentation.

The list of those is defined. As for the form of the document, it can be arbitrary. But the practice of application has determined the most convenient format.

Usually the document consists of two parts - introductory, containing the main details and the main one, which presents data for a certain period.

Often a reconciliation act is created in the form of a list of documents in chronological order. But you can also specify the nature of the action, for example, the transfer of funds, the purchase of goods, the sale of valuables.

How to do a manual reconciliation? An example of creating an act can be represented as follows. At the beginning, the following data is indicated:

  1. Document's name.
  2. Date of drawing up the act and its individual number.
  3. The name of the organization that compiled the document.
  4. The name of the counterparty.
  5. The period for which reconciliation is carried out (beginning and end).

The amounts transferred or received for each fact of cooperation are indicated. Moreover, each indicator is confirmed by a reference to the primary document (invoice, check, etc.).

For display in the table, the data displayed on debit and credit accounts are taken. In the final part of the table, the total debit and credit turnover is calculated and the final balance is displayed. At the end of the act, the results of the reconciliation should be entered.

If there is a debt, a record is made approximately like this: “According to the organization, on such and such a date, a debt was revealed on the part of the counterparty in favor of the organization when checking operations for such and such a period in the amount of ___”.

In the absence of debt, the value "0.00 rubles" is written. The finished act is sent to the counterparty for verification. If there are no discrepancies, the document is signed by the accountant of the counterparty organization and returned to the initiator of the reconciliation.

How to do it electronically

You can create an act of reconciliation of mutual settlements using the 1C program. The supplier organization uses the "Sale" menu for this, and the buying organization uses the "Purchase" menu.

In favorite menu The section "Settlements with counterparties" is selected
A new document is added The act of reconciliation of mutual settlements by clicking the "Create" button
The opened document shows the counterparty for which the reconciliation of settlements is carried out;
settlement currency;
delivery/purchase agreement number
The next step is to complete the document Manually or using the "Fill in" button, data about your own organization is entered, including the "Debit" and "Credit" columns. Similarly, information about the counterparty is filled in. Then the current accounts to be reconciled are indicated. At the end, information about the responsible persons is indicated.
The completed document is printed and sent to the counterparty You can send the reconciliation certificate electronically
After the reconciliation is completed and the act is signed by the parties You should put a corresponding checkmark on the document that the reconciliation is agreed

Sample Fill

Control is the key to running a successful business. When working with various counterparties, one must have a good knowledge of information and do not forget to confirm the words with real numbers from time to time. It is for this that in modern document management there is an act of reconciliation of mutual settlements.

Document Description

Relationships between partners cannot be built on trust alone. In addition to feelings, there must be real facts that at any time can confirm or refute various suspicions. Any activity is actually connected with the acquisition or sale of something. Some produce goods or provide services, while others buy them by entering into an appropriate agreement. Both of them periodically need to audit their expenses.

To do this, they use the act of reconciliation of mutual settlements. In what cases does it become necessary to draw up such a document? The reasons can be very different:

  1. If one of the parties provides its goods without an advance payment or with an installment payment.
  2. In the case when a particularly valuable product is sold.
  3. The company has a large number of partners, each of which supplies goods in a fairly wide range.
  4. In the case of long-term and permanent cooperation of counterparties.
  5. In a situation where both parties decide to expand the scope of their relationship by entering into new agreements.

Any of these reasons may serve as a reason to request from your partner an act of reconciliation of mutual settlements. This should not be seen as distrust or prejudice.

Important details

Every accountant knows what an act of reconciliation of mutual settlements is. This is not surprising, because it is they who have to compose it. In this situation, an employee who owns certain information is required. To compile such a document, you have to raise data from different accounts:

  • on previously issued advances;
  • by income;
  • according to the obligations assumed;
  • according to existing shortages.

Only an accountant has access to such information. At the direction of the head, he collects the necessary information and draws them up in the form of a document of a certain sample. However, the chief accountant is ultimately responsible for the data provided. If there are no visible disagreements between the partners, then a similar form as a confirmation of the results of activities for a specific period. Some accountants act in this way when it turns out that the primary documents of transactions are lost or they are simply too lazy to look for them. However, this does not relieve them of responsibility for the information provided.

Procedure

How should an act of reconciliation of mutual settlements be drawn up? The sample filling will be a consistent presentation of specific information.

Any such act must contain the following information:

  1. Document's name.
  2. The period for which it was made.
  3. Name of counterparties.
  4. The basis of the transaction (agreement, agreement).
  5. Dates, numbers and specific figures taken from primary documents (payment orders, invoices and others). They contain information that will confirm the delivery or payment of the goods. Such information, for ease of perception, is usually collected in a table divided into two parts. In this case, each of the parties has the opportunity to indicate separately the data it has.
  6. Signatures of representatives of each of the parties.

The document must be drawn up in two copies so that each organization can keep it. The signature of the chief accountant must be mandatory here. And sometimes it can be the only one. This can be done in cases where there are no discrepancies in the data. Most often, the signature of the head of the enterprise is also required as confirmation.

Accounting automation

Some employees are interested in drawing up an act of reconciliation of mutual settlements, how to fill it out in the 1C: Accounting program? There are no particular difficulties here. Thanks to the computer, the work is much easier.

You just need to perform a few sequential operations:

  1. Go to the "Sales" or "Purchases" section (if necessary). Then in the tab "Settlements with counterparties" select "Act of reconciliation".
  2. Being inside the selected journal, click the "Create" button, and then go to the "Act of reconciliation with counterparties" tab. A dialog box will appear that can be filled in two ways: automatically or manually. The specialist chooses for himself exactly the one that he needs.
  3. Select the "According to the organization's data" tab, then click "Fill in" and specify the request with the "Fill in according to accounting data" button. A list of all transactions performed will appear on the screen. If you need information on all contracts for the specified period, then you just need to check the box “Split by contracts”.
  4. Make a note "Reconciliation agreed."
  5. Find the "Additional" tab and select from the list of persons needed to sign the act.

It remains only to write down this document, and it will be possible to send it to print.

Rules for compiling a document

Accountants often have to make an act of reconciliation of mutual settlements. An example of compiling and filling out such a form is strictly individual for each organization. Considering that the law does not provide for any strict unified form for this, employees of any enterprise are forced to form it themselves, guided by general rules and requirements:

  1. Any act begins with a "header" with initial information about partners.
  2. Next comes the standard phrase that is used in all contracts. It states that the undersigned representatives of the two parties have drawn up this act, confirming that the following state of accounting.
  3. Following these words is the already known table. The first line in it is "balance at the beginning of the period." Next come the operations, divided into "debit" (performance of work or delivery of goods) and "credit" (payment). Then follows the balance at the end of this period. And the table ends with the calculation of debt.
  4. The signature of authorized persons must be confirmed by the round seal of the company.

Instead of the head, another person can sign the act. To do this, you need a power of attorney that will give him such powers. By the way, in court, its absence may cast doubt on the entire document.

According to the Regulation on accounting and financial statements in the Russian Federation, the preparation of annual accounting (financial) statements in the Russian Federation must be preceded by an inventory of all assets and liabilities.

Note that receivables relate to the property of the organization, and accounts payable - to financial liabilities.

An inventory of settlements with suppliers, buyers, various debtors and creditors consists in checking the validity of the amounts of receivables and payables on the balance sheet.

At the same time, it is possible to reliably assess the correctness of reflecting the amounts of debt by reconciling the calculations by counterparties.

Why do we need an act of reconciliation of settlements with counterparties

A timely and correctly executed act of reconciliation of settlements with counterparties allows you to eliminate errors in accounting and tax accounting.

If the debt reflected in the reconciliation act matches the data of the organization and the data of the counterparty, then this means that all business transactions with the specified counterparty are reflected in the accounting correctly and in a timely manner and operations for the shipment of goods, the provision of services, the performance of work, the receipt and transfer of cash funds are not missed and not "doubled".

Thus, the act of reconciliation allows not only to identify errors in accounting, but also to avoid disagreements with counterparties.

In addition, if the debtor of the organization signs the document, then he agrees with the state of settlements and expresses his readiness to pay off his debt.

The act of reconciliation of settlements with counterparties also serves as the basis for writing off bad debts after the expiration of their limitation period.

The act of reconciliation of settlements with counterparties can be used when applying to the court in order to recover a debt from the counterparty for goods delivered or services rendered.

For what period is it necessary to reconcile settlements with counterparties

Before reconciliation, it is necessary to establish the period for which data should be included in the document being compiled.

When inventorying settlements with buyers and customers, with suppliers and contractors, as well as with other debtors and creditors, the organization should reconcile mutual settlements with its counterparties as of December 31 of the reporting year, which are drawn up by acts of reconciliation of mutual settlements.

The procedure for reconciliation of settlements with counterparties

The act of reconciliation of settlements between counterparties is drawn up on the basis of the data of the two parties that take part in the reconciliation.

The organization that initiates the reconciliation informs the other company of the need to conduct a reconciliation and draw up an act.

After that, the first organization identifies the amount of debt according to its data and informs the second organization about it.

If the second organization agrees with the amount of the debt, then the first organization draws up an act, prints it out in two copies, signs it with its head and submits it to the second company for signature.

If the second organization has objections regarding the amount of the debt, then it is necessary to proceed as follows:

  1. The accountant of the first organization fills out only his part of the act and sends the document by e-mail or fax to the accountant of the second organization.
  2. The accountant of the second company enters his data, and thus discrepancies are revealed.
  3. The party that has erroneous data in the accounting, makes the necessary changes in the accounting.
  4. After that, the first organization forms a new, already adjusted, act of reconciliation of settlements, including in it the data of both parties to the agreement. The act is formed in two copies and no longer contains discrepancies.
  5. The reconciliation act is signed by the heads of both organizations and stamped.

Form of the act of reconciliation of mutual settlements

The reconciliation act reflects business transactions between two counterparties for a certain period, and displays the amount of debt.

The legislation does not provide for a unified form of this document.

Therefore, the organization develops the form of the act of reconciliation of mutual settlements independently.

In this case, the form should be approved as an application to the accounting policy.

Note that the reconciliation act is not a primary accounting document confirming the completion of a business transaction, since it does not affect the financial condition of the parties.

Therefore, to reflect in the act all the details established for primary documents in paragraph 2 of Art. 9 of the Federal Law of 06.12.2011 N 402-FZ "On Accounting", not necessarily.

  • name of the document - an act of reconciliation of settlements (indicating the names of organizations);
  • details of the agreement concluded between the parties;
  • date and place of drawing up the document;
  • Document Number;
  • the period for which the reconciliation was carried out;
  • the amount of debt of one of the counterparties (indicate which one) at the beginning of the period for which the reconciliation is carried out;
  • the amount of business transactions performed between counterparties (each party enters its own data);
  • dates of business transactions between counterparties (each party enters its credentials);
  • details of documents confirming the performance of business transactions between counterparties (each party enters its credentials) Such documents are invoices, acts of acceptance and transfer of the results of work performed / services rendered, payment orders, cash orders, etc.;
  • the amount of debt of one of the counterparties (it is indicated which one) at the end of the period under review;
  • discrepancies in the credentials of the parties;
  • signatures and seals of the parties.
The main part of the reconciliation act, which contains information about business transactions carried out by counterparties, is best drawn up in the form of a table, which consists of two parts.

The left side of the table reflects, as a rule, the facts of the economic activity of the organization - the compiler of the document.

It includes four columns.

The first column indicates the serial number of the entry, the second column - a summary of the business transaction, the third and fourth columns - its monetary expression for debit or credit.

The right side of the table is left blank; the data is recorded there by the counterparty during the reconciliation.

Thus, records are entered in the act in chronological order about all transactions carried out by the organization with the participation of a specific counterparty for a certain period.

After that, the debit and credit turnovers are calculated and the total amount of the debt (final balance) for a certain date is determined.

If there are no problems or errors, then the amounts received after filling out the first and second tabs will look like a mirror image in the table.

In order for the reconciliation act to become legal, it must be signed by both parties by authorized persons.

The reconciliation act can be signed by authorized persons by the sole executive body of the organization (for example, the general director, financial director, etc.) or by a representative acting on the basis of a power of attorney issued by such body.

Settlements between two organizations in a certain period are displayed through a reconciliation act. But the official standard of the document is not legally defined.

Dear readers! The article talks about typical ways to solve legal issues, but each case is individual. If you want to know how solve exactly your problem- contact a consultant:

APPLICATIONS AND CALLS ARE ACCEPTED 24/7 and 7 days a week.

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What are the nuances of creating a reconciliation act for mutual settlements? Many companies ignore the reconciliation act on mutual settlements. Not every accountant understands the significance of this document.

Meanwhile, it is the reconciliation act that acts as documentary evidence of the debts of the counterparty to the organization. How to form a document correctly? What are the nuances of creating a reconciliation act regarding mutual settlements?

Important Aspects

Mutual settlements of two organizations for the stipulated time should be reflected in the act of reconciliation. Under existing legislation, there is no standard form for this document.

Each subject has the right to independently develop and approve the most convenient format of the act for the comparison of mutual settlements.

This document is created by the accounting department of one of the parties in two copies - one for the enterprise itself and its counterparty. The finished document is certified by the signatures of the chief accountant and the head.

After the act is endorsed with a seal, one copy of it is sent to the counterparty for reconciliation. If there are discrepancies, they are recorded in the act submitted to the counterparty.

After the reconciliation is completed, the act signed by the second party is returned to the initiating organization. When concluding, it is highly desirable to provide for a time frame for signing the act.

In the case of litigation, violation of the deadlines is taken into account only if there is a preliminary agreement on the exact time frame for signing the act.

Organizations can reconcile commercial transactions in a certain time interval. In any case, the legislation does not oblige to draw up such an act. And, nevertheless, the reconciliation act is used in the practice of many enterprises.

What it is

A document that displays the status of settlements between two parties at a certain stage is called an act of reconciliation of mutual settlements.

To justify the need for a reconciliation act, one can refer to the current legislation, in terms of inventory and accounting in general.

Paragraph 3.44 of the Instructions states that the inventory of settlements with buyers and suppliers is carried out by checking the validity of the amounts on the accounting accounts.

The inventory check is documented in the forms established.

The results of the inventory are drawn up by an act, which is the results of the verification of calculations. Based on it, you can draw up an act of reconciliation of mutual settlements.

In this case, the document must have the mandatory details provided for by Federal Law No. 402 for primary documentation. The form of the reconciliation act must be approved by the subject's accounting policy.

In general, the act of reconciliation of mutual settlements is not a primary document. It is necessary to detect errors in calculations. But the very drawing up of such an act can be attributed to the customs of business.

This is the name of the established rule, although not approved by law, but widely used in certain areas of activity.

An example of drawing up an act of reconciliation of mutual settlements

The form of the act of reconciliation of mutual settlements is developed by organizations freely. The format of the document can be arbitrary, but this does not mean that you can not comply with legal requirements regarding documentary content.

In addition, it is worth considering the current practice of using this document. So it should be understood that the act of reconciliation for mutual settlements is not included in the number of primary documentation.

And yet, there are different points of view on this. The Federal Tax Service in its notes that the act of reconciliation of mutual settlements is not a primary document, since it does not certify the completion of the operation.

The logical explanation is that when the act is signed, the financial position of the parties does not change. On the other hand, the signing of the reconciliation act becomes the basis for the renewal of the limitation period.

And the same tax authorities in court proceedings prove that the interruption of the statute of limitations is justified only if the act possesses the mandatory details of the primary documents.

Based on the foregoing, one should be guided by the fact that, regardless of the approved form of the act of reconciliation of mutual settlements, it must have such details as:

  • document's name;
  • participating parties;
  • date of signing;
  • reconciliation period;
  • details of the contract, in relation to which the reconciliation is carried out;
  • links to primary documentation;
  • the amount of transactions in monetary terms;
  • closing balance;
  • signatures of the parties with decoding;
  • side prints.

How to fill out correctly

The purpose of the act of reconciliation of mutual settlements is to compare the data of the organization and its partner in fulfilling mutual obligations in a certain period. The document may be in paper form or in electronic format.

Video: an act of reconciliation of mutual settlements between a counterparty (supplier or client) in a business

It is advisable to form a document from two parts - the details of the act and the tabular part relating directly to mutual settlements.

The following must be specified as required:

Document's name The act of reconciliation of mutual settlements, here you also need to put down the number of the document and the date of its compilation
Organization Name of the company that drew up the act
Partner The name of the organization, which is the interacting party, and which act will be sent for signature
Treaty Details of the agreement are displayed here when reconciliation is performed within it
Beginning of period Specific date from which the comparison begins
End of period The date on which the reconciliation procedure ends
Debit balance Amount of partner's debt at the beginning of the period
Credit balance The amount of debt of the organization at the beginning of the period
Place of compilation The city where the document was created. You can specify the legal address of the organization

We are learning to draw up an act of reconciliation of calculations (1C: Accounting 8.3, edition 3.0)

2016-12-08T13:37:38+00:00

In this lesson, we will learn how to correctly draw up an act of reconciliation of mutual settlements with a counterparty for 1C: Accounting 8.3 (version 3.0).

Situation. We have a long-term cooperation with the counterparty "Prodmarket" LLC. The food market supplies us with some goods, and we provide it with some services.

Once a quarter, we draw up acts of reconciliation on mutual settlements in order to avoid accounting errors, as well as legally fix the debt to each other, because an act certified by both parties can be used in court.

On October 10, we decided to draw up a reconciliation report for the 3rd quarter. Thus, we initiated the drawing up of an act of reconciliation of mutual settlements with the counterparty.

According to our data (analysis of accounts 60, 62, 66, 67, 76), at the beginning of the 3rd quarter, we had no debt to each other.

  • On September 2, we received goods from the food market in the amount of 4,000 rubles.
  • On September 3, we paid 4000 rubles from the cash desk to the food market for the goods.
  • On September 24, we rendered services to the food market in the amount of 2,500 rubles.

Thus, according to our data at the end of the 3rd quarter the food market owes us 2500 rubles.

We go to the section "Purchases" item "Acts of reconciliation of settlements":

We create a new document "Act of reconciliation of settlements with the counterparty". We fill in the counterparty of the food market and indicate the period for which the reconciliation report is drawn up (3rd quarter):

If it were required to perform a reconciliation under a specific agreement, it would be necessary to indicate it in the "Agreement" field. But we conduct a general reconciliation for all contracts, so we leave the contract field empty.

Go to the "Additional" tab and indicate the representatives of our organization and representatives of the food market.

Since we do reconciliation for all contracts, it will be convenient if the lines in the printed form are broken down by contracts. To do this, check the box "Split by contracts":

Go to the "Accounts" tab and mark here the accounting accounts that need to be analyzed to reconcile our settlements with the counterparty. Here are the most typical accounts (60, 62, 66...), but it is possible to add new ones (the "Add" button):

Finally, go to the "According to the organization" tab and click the "Fill in according to accounting data" button:

The tabular part was filled with primary documents and settlement amounts:

We carry out the document and print the act of reconciliation:

It shows that at the beginning of the period we have zero debt to each other, and at the end of the period the food market owes us 2,500 rubles.

Please note that only our data is filled in this act so far. We have yet to find out the data of the counterparty (food market).

We send this version to the counterparty

Save this version of the act by clicking on the diskette button above the printed form:

The act was saved to the desktop as an Excel file:

We send this file by mail to the counterparty of the food market.

The counterparty makes his reconciliation

Prodmarket received this file, conducted its reconciliation and identified discrepancies in terms of receipts from September 2. According to him, the goods were shipped to us not for 4000, as indicated by us, but for 5600 rubles.

We receive an act with discrepancies from the counterparty

The food market indicated this error in the Excel file that we sent to him, and then returned this corrected file to us by mail.

We are correcting an error in our accounting

Having learned about these discrepancies, we raised the primary documents and found out that the operator missed one position when filling the invoice. We fixed this error, re-entered the created act and again clicked the "Fill in according to accounting data" button:

Since we are sure that this act will already be final, go to the "According to the counterparty" tab and click the "Fill in according to the organization's data" button:

The tabular part from the first tab is completely copied to this one, only the amounts in Debit and Credit are inverted (swapped):

We send the counterparty a new (final) act

Re-print the act of reconciliation. In duplicate. We sign both, put a seal and send it to the food market (by mail or by courier) to get back one certified copy:

After receiving the reverse copy of the act from the food market, we will again go to the document and check the "Reconciliation approved" checkbox. This will protect the document from accidental changes in the future:

In this lesson, we learned how to draw up an act of reconciliation with a counterparty in 1C: Accounting 8.3, edition 3.0.