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Sample notice of change in bank details. We are writing a letter about changing the organization’s bank details

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Some of the most important elements business correspondence is a letter about changing details. The need to write such a letter and send it out mass appears if changes have been made to the constituent documents of the enterprise.

Prerequisites to conclude an agreement with any company - these are the details of the enterprise. In this regard, when changing details, it is simply necessary to inform all counterparties, creditors and other partners about this. Moreover, this obligation is spelled out in the laws of Russia, and failure to fulfill it threatens with many troubles. The letter about changing details is drawn up in the same style and has an identical appearance regardless of the type of activity of the counterparties. The letter must be legally certified.

The letter about changing details contains a lot of very important information:

1. Name of the organization to which this letter is sent
2. To whom is this letter sent directly (position, surname, first name and patronymic responsible person)
3. legal and postal addresses 9the old one is indicated first, and then the new one)
4. the text of the letter itself, for the sake of which this is all started (to put it simply, the reason for changing the company’s details is most often its new address)
5. Also, the letter must necessarily indicate the date of drawing up the letter itself, as well as the exact date when the agreement to the contract will be sent, in which new details would be registered
6. The signature of the person who compiled and sent this letter must be present - this should never be forgotten, so that later you can ask that person.

The text of the letter must indicate that changing the company’s details does not cancel or change the rights and obligations of both parties; it is also necessary to indicate from what date the old details are considered invalid.
A letter about changing details is written independently. There is no special form or template. Sent most often by personnel such as managers, accountants and the like by email, since this is the most convenient way. The sooner the details are changed, the sooner you need to report this so as not to incur trouble, because everyone knows that the tax code of the Russian Federation is cruel.

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Bank details may change at the initiative of the account owner or for reasons independent of him. For example, account numbers change when changes are made to the maintenance rules accounting banking institutions or for technical reasons.

If the current account number has changed at the initiative of the bank, the taxpayer is not obliged to inform about this tax authority. If the agreement on servicing a bank account has been terminated or a new agreement, then the enterprise is obliged to notify the tax office about this. This obligation is provided for in Article 32 of the Tax Code of the Russian Federation. The taxpayer must notify the tax service in writing about the opening and closing of bank current accounts within 7 days from the date of opening or closing. Sample change notice bank details for tax authorities has a mandatory form, approved by order of the Federal Tax Service dated April 21, 2009.

Changing bank account details does not require agreement by all parties on contractual obligations and amendments to the agreement. It is enough for an enterprise to notify its counterparties in the correct manner. If the creditor has not notified the debtors about changes in the details, then the debtor has the right to make payments to the previous accounts that are known to him. In this case, all difficulties associated with such payment must be resolved by the creditor. He will not be able to require the debtor to pay the debt into a new account if the money does not arrive, and impose sanctions for late payment. When changing account details It is recommended to provide updated data to counterparties and regulatory authorities as soon as possible.

Features of the design of letters about changing details

When opening another current account, the company just needs to send its partners an information letter about changing the bank details. In some cases, for example, when the transaction amounts are very large, you can draw up an additional agreement to the main contract in order to be absolutely sure that the counterparty knows about the changes, however, this is not necessary. The execution of an additional agreement is mandatory only if such an obligation is specified in the main agreement. A letter about changing details is sent to partners if the following data changes:

  • company name;
  • enterprise code;
  • current account;
  • bank name;
  • MFO bank code.

This document is compiled individually for each situation. The legislation does not provide for a specific form of the document, however, a sample letter about changing the bank details of an organization has elements that are mandatory for all cases.

  1. The letter is written on letterhead, the date of compilation and the originating number must be indicated.
  2. The addressee is indicated - the name of the counterparty company.
  3. It is advisable to personally contact each of the partners, for which the surname, first name, patronymic and title of the manager’s position are written.
  4. Next, the text of the letter is drawn up indicating new relevant data and explaining the reasons for their change.
  5. It is also advisable to note in the text that changing bank details does not affect the partnership relationship, does not change or cancel the obligations of the parties, and indicate the date from which the old bank account ceases to be valid.
  6. At the end, a signature is placed, the position and surname, first name, and patronymic of the person who signed the notification are indicated.

The letter can be delivered in person or sent by mail with notification. Since the letter is a one-sided document, the supplier must have confirmation that the buyer received it. If it is delivered in person or through the office of the counterparty, then it is necessary to ensure that the second copy bears a mark indicating receipt of the letter.

Bank details are used to conduct settlement transactions between business entities (individual entrepreneurs, LLCs, etc.). Often organizations or private entrepreneurs decide on the need to change the bank that serves them.

Any changes must be notified to all counterparties in a timely manner. Otherwise there will be collapse economic activity. Letters about changing details are considered significant correspondence. But, despite this, there is no unified form of the document.

Who should be notified about the change of details?

All counterparties must be notified of changes in the organization's bank details. These include:

  • customers;
  • suppliers;
  • clients;
  • other counterparties with whom business activities are conducted.

There is no need to send a letter to the tax authority. The bank itself will inform the department about changes in details.

The procedure for drawing up a notice of a change in company details

The law does not establish strict regulations for the preparation of correspondence of this type, but, of course, the style of the message should differ from. In case of notification of a change in bank details, it is necessary to adhere to only a businesslike tone. The document usually contains:

  1. Addressee and sender details. In this case, it is necessary to indicate the specific position of the letter writer and the full name of the head of the organization.
  2. The main part with new bank details.
  3. The seal of the organization and the signature of the director or any other person authorized to send correspondence of a similar nature.

It is better to draw up the document on standard form organization, but it is allowed to use a simple A4 sheet. The first option is preferable - it gives the message more formality and draws attention to itself.

Important: After sending a letter about changing bank details, a corresponding change is made to the outgoing correspondence journal. In the event of a disagreement with a counterparty, this will allow you to prove that the error in conducting monetary transactions lies with the business partner.

The main part of the notice should include:

  • new current account number;
  • Name financial institution in which the account is opened;
  • Bank BIC;
  • correspondent account of a financial institution.

It is necessary to additionally indicate the date from which the previous details are no longer relevant. The information in the letter is entered into, which will allow the accountants of the counterparty company to avoid possible misunderstandings that arise during calculations.

Sample letter about changing the bank details of an organization

There is no standard form for a letter about changing bank details. Correspondence is compiled in any form, taking into account the previously presented recommendations. Sometimes they use ready-made samples downloaded from the Internet. Naturally, they need to be adapted to each specific situation.

Consequences of failure to notify counterparties

If you do not send a letter about changing bank details to your counterparties in a timely manner, then there may be a failure in work and timely receipt of payments. At the same time, it will not be possible to impose penalties on partners or go to court. The blame for untimely notification will lie entirely with the organization that did not notify on time about the changes. Of course, you can find out new details with, but no one would even think of carrying out such an operation every day.

Let's sum it up

Like any other business correspondence, for example, a letter about changing bank details can be sent by regular mail or using a courier service. The latter delivery method is faster and more reliable. All sorts of problems often arise with the postal service related to the loss of a letter or long delivery to the addressee.

Counterparties located in other regions of the Russian Federation are informed using e-mail or fax. It is advisable to consider the issues of notifying partners on the same day when changes occurred in the organization’s current account data.

According to the data specified in the contract, the customer transfers cash for the obligations fulfilled by the contractor, sends correspondence, checks the validity of documents. If inconsistencies are discovered and there is no notification of innovations, problems will first arise with the supplier. The point is that, with legal point In our opinion, the buyer does everything correctly, and therefore is not responsible for the failure of the final addressee to receive money and papers.

Therefore, the supplier is obliged to as soon as possible inform the customer about any changes in their data by sending the appropriate document.

What applies to details

Let's look at what basic data you need to indicate when writing a sample letter about changing the bank details of an organization. Separate general and banking information. The first group of information includes:

  • Name;
  • TIN and checkpoint;
  • OGRN;
  • location;
  • postal address;
  • information about the manager.

Payment data is the following list:

  • current account;
  • bank name;
  • correspondent account.

Sample letter about changing bank details

How to compose a letter

There is no unified form established in Law No. 44-FZ. However, you should pay attention to a number of features.

It is advisable to draw up a sample information letter about changing the bank details of an organization on the organization’s letterhead. In this case, the correspondence will be more formal in nature, as opposed to a simple A4 sheet.

The form itself states the following:

  1. Recipient's name, full name and the position of the responsible person.
  2. Title of the document.
  3. The city in which the document was drawn up, date and reference number (if available).
  4. Message about new data.
  5. The date on which the changes take effect.
  6. Additional information.
  7. Signature of the supplier's manager, seal (if available).

Letter form to fill out

How to write a notification

You can download our sample notification of changes in bank details using the links below or develop your own. To do this, specify:

  • the reason for changing the details. For example, that you close an account and open a new one;
  • the day the old account was closed;
  • the day on which a new account is opened;
  • the date from which payments must be made according to current information;
  • information about the new account (name of the bank, its BIC, account number and account number in the bank).

A sample notification of a change in an organization’s bank details can be signed by the head of the company or a person authorized by him by power of attorney.

Download the notification form for changes in bank details

Download a completed sample notification of change of details

How to notify the customer about changes

After the contractor has become aware of the start date new information, he draws up a sample notification of a change in the organization’s bank details.

You can hand it over to the customer personally or use postal services. In order to promptly notify the buyer, you can additionally send him a copy to electronic form. However, the form of the document that is defined in the government contract (for example, written) will be considered valid.

Receiving a message to such an address indicates receipt of the message by the counterparty himself, until he proves otherwise.

When sending a notice, please check whether the contract agrees on the exclusive address of the counterparty for sending legally meaningful messages. This may include an email address. If the address is agreed upon, then send the notification to it. The exception is if you know (should know) that it is unreliable (clause 64 of the Resolution of the Plenum of the Armed Forces of the Russian Federation dated June 23, 2015 No. 25).

If such an address is not specified in the contract, send a notice to the address indicated:

  • in the Unified State Register of Legal Entities, if the counterparty is legal entity;
  • in the Unified State Register of Individual Entrepreneurs, if the counterparty is an individual entrepreneur.

If the notice is delivered to this address, it is considered received, even if the person is not located there (clause 3 of article 54, clause 3 of article 23 of the Civil Code of the Russian Federation).

When sending an additional agreement, follow the same rules as for sending a notice. However, if the contract specifies an email address as the exclusive address for sending legally significant messages, you will still have to send the counterparty by courier or mail a draft additional agreement signed on your part. In this case, we recommend sending a notification about changes in bank details by email and indicating that you have prepared, signed and sent an additional agreement to the contract to the counterparty's address by courier (by mail).

The contractor must ensure that the buyer accepts of this document. This can be done by asking the recipient incoming number and date or receipt. Otherwise, during the notice delivery period, he may transfer the money to your old checking account.

When can you do without a letter about changing details?

Even at the stage of submitting an application to participate in public procurement, a potential supplier is required to provide general and banking information. This is necessary for drawing up a contract after the tender. Accordingly, if an organization, during the preparation of a tender proposal, is in the process of changing any of the above data, then it should indicate new data in its application. Moreover, such information will become available to the customer only after opening the envelopes (opening access to electronic documents), when it will no longer be possible to make changes. It should be remembered that before the deadline for submitting competitive and auction applications, the participant can withdraw the proposal, make adjustments and resubmit it.

In the case when the application has already been submitted, the participant has won the tender and the need to change details arose at the stage of concluding the contract, instead of a notification,