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Appointment of responsible persons in the enterprise. Order - a sample design

In order to establish a successful operation of the company and establish a clear procedure for solving organizational issues, it is important to delimit the areas of responsibility of employees, while observing the current legislation. Responsible employees are appointed in the most different areas organization's activities. Such an appointment is made by order of the head - an order. We give samples and describe the basic rules for compiling such documents.

In what areas of the organization are responsible

The most common type of liability is considered material, while an employee or group of employees is appointed who is personally responsible for valuables, money and property of the company.

It is important that an employee can be responsible for the property and values ​​of the organization only on the basis of a written agreement on the full liability. The employee must agree to take on such a duty, so an order alone is not enough to impose liability. Responsibility of individual employees (deputy manager, chief accountant) according to Art. 243 of the Labor Code of the Russian Federation can be written directly into the employment contract. When the terms of such liability are included in a written contract with an employee, it is not necessary to issue an additional order, but the employer can do this if it is convenient for him to reinforce the contract with an order when conducting document management.

Responsibility is far from the only case when a leader issues an order to appoint a responsible person. Individual employees are also responsible for:

  • labor protection and compliance with safety regulations (only an employee who has completed safety training, passed the exam and received the necessary certificate, and also has the necessary electrical safety clearance group is allowed to control);
  • fire safety;
  • use of sources of increased danger;
  • conducting personnel records management;
  • accounting of working time;
  • professional development and retraining of employees;
  • turnover of especially valuable things;
  • currency turnover and valuable papers;
  • etc.

The types of responsibility imposed on employees by orders of management depend on the specifics of the activities of a particular enterprise.

The form of the order on the appointment of a responsible person and the rules for filling out

The order on the appointment of a responsible person does not have an officially established form. It is drawn up arbitrarily, but subject to the rules that apply to all primary documents. These rules are established by law. dated 06.12.2011 06.12.2011 N 402-FZ. The form must contain:

  • name of the organization, basic information about it, city of location;
  • date and document number;
  • Full name CEO or a person authorized to issue orders;
  • preamble, stating short goal issuance of the order and contains a reference to the legal norm on the basis of which it was issued (for example, a reference to the Labor Code of the Russian Federation);
  • essence of the order;
  • manager's signature;
  • signatures of employees in respect of which the order is drawn up, confirming their familiarization with the document.

The form is signed by the head of the organization - the general director.

Sample order on the appointment of a financially responsible person

Here is an example of an order to appoint a responsible person in the field of control material assets. The list of positions with employees of which it is possible to conclude written agreements on full individual liability for the shortage of entrusted property is given in Appendix N 1 to Decree of the Ministry of Labor of December 31, 2002 N 85. Without an agreement on full material liability or the inclusion of a liability clause in the employment contract, the order has no legal force. The template for such a document might look like in the following way(you can download a sample below):

The completed document looks like this:

Sample order on the appointment of responsible persons

With one order, the manager can assign responsibility for the storage of material assets immediately to a group of people. It is important that according to Art. 245 of the Labor Code of the Russian Federation, without a written agreement on full collective liability, which is concluded between the employer and all members of the team, the document cannot have legal force. Let's take an example:

To appoint those responsible for record keeping (for example, for keeping records of working hours), a document can be issued that also affects a group of people at once. Appointments not related to liability do not provide for additional agreements with employees. An example of such a command.

The head of the company may issue orders in order to resolve operational issues. Below you can find a sample of such an order. As a rule, such a document concerns the interests of only a small number of employees, and its validity is limited.

You can prepare and issue an order in almost the same order as similar actions regarding, in addition, it makes sense to read the article on the procedure. These issues have already been discussed in detail on our resource, and you can easily find the information you are interested in. Therefore, we will not repeat ourselves, and if necessary, you can familiarize yourself with the data at the above links to the relevant publications.

In this article we will talk about how orders are drawn up and executed. Since the procedure for working with these documents is similar to the actions carried out with orders, we will only discuss the differences.

Orders are issued on a special basis. The first part of the text of this document should contain a statement of the reasons that served to draw up the document. It is customary to end this part of the text with the word “I oblige” or “I offer”, written on a new line or capital letters, i.e:

OBLIGATE

OFFER

It is also allowed to print these words in a row and in the continuation of the line. In documents of federal authorities, such writing is mandatory. That is, in this way: I oblige or offer, and then comes the main text. Documents can also be issued without these words. In this case, the first part should end with a regular colon, and then go directly to the administrative part of the document.

We offer you a sample of the order

CLOSED JOINT STOCK COMPANY "Toronto"

(CJSC "Toronto")

ORDER

Mytishchi

About replacing the registration plate on a company car Ford Focus

Due to the poor readability of the registration plates on the Ford Focus, which complicates their identification,

OBLIGATE:

  1. Driver Petrakov I.Yu. to issue a replacement of the registration plate on the car Ford Focus No. C 284 ET.
  2. Accountant Molitvin G.L. make changes to the data accounting based on the stamp in the passport vehicle of this vehicle.
  3. To impose control over the execution of the order on the head of the supply department, Bryansky L.A.

Nizhnekamsk

On the appointment of persons responsible for motor vehicles and the release of vehicles on the line in a technically sound condition

To ensure the safety, proper technical condition vehicles and their trouble-free operation are obligatory:

  1. Appoint as responsible for ensuring good technical condition vehicles and their trouble-free operation of the following employees:

Borodkina E.S. for the car Honda Civic No. В 089 ОР,

Shumsky N.T. per car Mitsubishi Lancer No. E 987 RA.

  1. In case of official necessity, grant the right to drive these vehicles to the following employees of the purchasing department:

Markov G.A. cars Honda Civic No. B 089 OR, Mitsubishi Lancer No. E 987 RA,

Chelishchev A.D. Honda Civic No. B 089 OP.

  1. Appoint responsible for the annual technical inspection of these vehicles, the release of vehicles on the line in a technically sound condition, as well as the registration of vehicles of Banana Grove CJSC in the traffic police, a specialist in the procurement department Markov G.A., in his absence, a specialist in the procurement department Chelishchev A. D.
  2. Recognize as invalid the orders of Banana Grove CJSC dated 11/17/2011 No. 62 "On the appointment of a person responsible for the Honda Civic car", dated 03.03.2012 No. 17 "On granting the right to drive a Mitsubishi Lancer car".
  3. To impose control over the execution of this order on the head of the procurement department Palchikov V.V.

We are confident that the proposed order examples will help you easily create your own document, in accordance with the specific conditions of your organization.

Order on the appointment of a person responsible for labor protection- an administrative document of the head of the organization on the appointment of a person responsible for labor protection. The article provides recommendations for the design this document, at the end of the article you can download a sample order in word format.

In addition to the director himself, the head of the structural unit can also appoint a person responsible for labor protection. When drawing up an order, it is necessary to determine which employee will be responsible for labor protection, draw up an appropriate job description for him, which will spell out the duties related to labor protection. The employee must read the text job description, put your signature on it, after that it is necessary to proceed with the execution of the order form.

You can learn how to issue other orders: ; ; . If an employee is responsible for labor protection in the process of labor activity, then to employment contract an additional agreement is required.

Order on the appointment of a person responsible for labor protection (sample)

Consider the main aspects of ordering. The form of the order is arbitrary, the structure of the form must comply with overall structure writing administrative documents.

The header indicates the name of the enterprise, the date of preparation of the document and the name of the document. Next, the reason for issuing the document is prescribed, links are given to articles of the Labor Code of the Russian Federation.

The text of the order must contain the full name and position of the person who is appointed responsible for labor protection, as well as the person who will replace the responsible person in his absence. The following is a list of documents that must be followed in the process of fulfilling labor protection duties.

The persons designated in the order form must undergo appropriate training in safety and labor protection. Education is paid and is not cheap. Some small firms that are not ready to spend time on staff training attract third-party specialists for this purpose.

If the company does not have one or another important position, these duties should be entrusted to one of the employees. We will tell you how to prepare an order for the appointment of responsible persons so that it does not cause claims from the GIT.

From the article you will learn:

Appointment of a responsible person: sample order

In the process of development of the organization, it may have new tasks and needs that are not satisfied by the personnel available to the company. However, it is not always necessary to hire a new employee in such a situation: it is quite possible that one of the existing employees will successfully cope with the problems that have arisen. So, if there is no relevant service or labor protection specialist in the state, then under certain conditions, in particular, if the number of employees does not exceed 50 people, the employer can assign the appropriate duties to another employee of the organization (part three of article 217 of the Labor Code of the Russian Federation). This is possible with the consent of the employee. The requirements for the necessary competence (education, work experience, training) of the responsible person must be determined by the employer himself.

Note! Required Responsibilities can be distributed among several employees, for example, heads of structural divisions of the organization.

The procedure for appointing a responsible person allows you to close the staffing needs of the organization without creating an additional position. In addition, in some cases, it will help not only to solve the current problems of the company, but also to avoid problems during the inspection by specialists. state labor inspectorate- for example, if we are talking about the position of the person responsible for labor protection. In this case, the inspectors will be satisfied with the presence in the organization of an order to appoint a responsible person, whose duties include ensuring the required level of labor safety at the enterprise. Having decided on a specific candidate, it is necessary to issue an order to appoint a responsible person.

Download related documents:

Obligations of the employer when appointing a responsible person

Since there is an increase in the workload of the employee, the issue of additional payment. Depending on the number of new duties of the employee, they can be reflected in the order, amend the job description, or conclude additional agreement to the employment contract(Article 72 of the Labor Code of the Russian Federation, letter from Rostrud dated October 31, 2007 No. 4412-6).

Determining the responsibilities of the person responsible for a particular block of work, you can be guided by the same regulations as when developing a job description for a specialist, taking into account the specifics of the organization's activities. In we will bring specific example list definitions official duties when appointing a responsible person.

As a rule, the appointment of a responsible person implies the need for such an employee to acquire additional skills and knowledge in the area of ​​labor tasks entrusted to him. In this regard, it is advisable to send the selected employee to special education, which will allow him to quickly get up to speed and effectively understand a new field of activity for him (Procedure approved by the Decree of the Ministry of Labor of Russia, the Ministry of Education of Russia dated January 13, 2003 No. 1/29). After studying, it is necessary to organize a procedure for testing the acquired knowledge, according to the results of which, in case of successful certification, this employee will be able to perform the duties of a person responsible for the block of tasks entrusted to him along with the main job.

Functions of the responsible person

An order to appoint a responsible person is issued if the employer needs to assign additional functions to the employee, which he will perform in parallel with his main job. At the same time, since we are talking about assigning additional responsibilities to him, their scope is usually limited to a few specific tasks that allow him to effectively cope with his main job. Such duties may include work books, issue wages, supply control labor protection to the enterprise and other similar functions.

An example of an order for the appointment of a responsible person will be required to appoint any employee to act as a cashier for payroll in organizations that do not have a cashier on staff, or in subdivisions of an organization located in a territorial distance from the head office (workshops, warehouses).

Order on the appointment of a responsible person

Employees who are responsible for solving certain issues in the company, for example, labor protection or fire safety, are appointed by order of the head of the organization (part 3 of article 217 of the Labor Code of the Russian Federation, clause 12 of the Fire Safety Standards approved by order of the Russian Emergencies Ministry of December 12, 2007 No. 645). As a rule, these are employees who bear similar responsibilities by type of activity. In this case, the order usually indicates the position of the responsible employee.

Reissue of an order when transferring a responsible person to another position

Sometimes a situation arises in a company that an employee who, by special order, was appointed responsible for a particular labor function, was transferred to another position. For example, this may affect the responsible labor protection, fire safety and so on. In such a situation, in order to avoid misunderstandings and disputes, experienced employees personnel services recommend reissuing this order. However, in some cases this can be dispensed with: it is clearly indicated when it is not necessary to reissue an order to appoint a responsible person.

The frequency of reissuing an order for the enterprise on the appointment of responsible persons

Labor legislation does not provide for the annual reissuance of an order for the enterprise on the appointment of responsible persons. The responsible person shall perform these duties until the respective order is canceled or the labor relations(Art. 8, 57, 72 of the Labor Code of the Russian Federation). Thus, annually reissue an order to appoint a person responsible for the implementation of a particular labor function, not necessary.

Transfer of authority of a responsible person to another employee

The duties of the sick performer are assigned to another employee by order. We recommend in the Instructions for office work of the organization or in another local normative act provide for the procedure for transferring instructions to other executors, if the main executor is absent - business trip, vacation, illness.

  • employees have reached the age of 18;
  • they directly service or use cash, commodity values or other property;
  • lists of jobs and categories of such workers are provided for by the Decree of the Ministry of Labor of December 31, 2002 No. 85.

It must be borne in mind that the conclusion of such contracts is the right, and not the obligation of the employer. At the same time, it is generally impossible to recover full damages from employees who meet the above conditions, but with whom liability agreements have not been concluded.

An order for a materially responsible person, a sample of which the organization can develop itself, is not a mandatory document. However, it often precedes the direct conclusion of liability agreements. The order on the appointment of a financially responsible person (we will give a sample below) usually contains a list of positions and even specific full names. employees with whom such contracts are to be concluded, the need to conclude contracts on full liability is justified, the date from which full liability will be assigned to employees is indicated. The order is transmitted for familiarization to financially responsible persons to whom it applies. For an order to change the financially responsible person, a similar sample can be used.

Order on the imposition of liability: sample

We give a sample of 2017 for the order on the liability of the employee.

Full liability statement: